Assistant and Office Manager in Cambridge

Key Responsibilities

• Serve as the personal assistant to our VP: calendar management, travel and expense arrangements, stakeholder communication, and handling confidential information.
• Calendar & Meeting Management: coordinate schedules, organize leadership team meetings, and ensure timely communication and follow-ups.
• Travel Coordination: arrange domestic and international travel, including flights, accommodation, and itineraries.
• Administrative and office-related duties.

Success in this role is defined by your ability to manage complex schedules, navigate competing demands, maintain confidentiality and professionalism, and support both individual and team objectives with a collaborative, solutions-oriented mindset. This position is based in Cambridge, with the flexibility to work in a hybrid model in accordance with Orion's guidelines and business needs.

What We Offer

In this position, you will become an integral part of Orion Pharma's Assistant network, fostering collaboration and sharing best practices across our global teams. At Orion Pharma, your work contributes to improving health and well-being for patients and society. We foster a culture of respect, diversity, and collaboration, offering:

• A supportive and inclusive work environment
• Opportunities for professional growth and development
• The chance to be part of a mission-driven organization

Learn more about our values and working culture: Orion as an employer.

Our Expectations

We are looking for someone who thrives in a dynamic environment and enjoys handling a variety of tasks. You should have:

• Bachelor's degree (preferred) or equivalent relevant experience
• Concrete experience providing administrative support to executive-level leaders, preferably in a complex, multinational company
• Proficiency with Word, Outlook, Excel, PowerPoint, SharePoint, and Teams
• Excellent communication skills, with a strong command of both verbal and written English
• Discretion in handling confidential and sensitive information, including negotiations with external parties and legal documents
• A proven track record of excellent, service-oriented interpersonal skills, with the ability to develop effective, collaborative relationships across a diverse, global organization
• A proactive, results-driven approach; strong planning, prioritization, problem-solving, and organizational skills; and a flexible, adaptive, and resilient mindset
• Enjoying working with a diverse group of scientists at our Cambridge Site
• The ability to work independently, stay organized, and demonstrate a strong sense of responsibility
• The capacity to manage the stress of complex scheduling and frequent changes, prioritizing and handling multiple tasks efficiently
• A self-motivated and resourceful personality, able to anticipate needs and devise solutions to evolving scheduling and travel requirements
• Previous experience in developing and leading administrative work in a large global corporate environment

Additional Information

Is this the opportunity you have been waiting for? Please send your cover letter and CV by 6 March. We typically review applications already during the application period and may start interviewing candidates before the application deadline. Therefore, we invite you to send your application as soon as possible.

Orion Pharma is a globally operating Nordic pharmaceutical company – a builder of well-being for over a hundred years. We're home to more than 4,000 Orionees around the world, and we're proud to be known as a responsible employer and a great place to work. At Orion Pharma, people are truly valued and trusted, encouraged to grow, and supported by a culture where every voice is heard. We appreciate each other, strive for excellence, and build the future. Together we develop, manufacture, and market human and veterinary pharmaceuticals and active pharmaceutical ingredients. Our extensive portfolio includes proprietary and generic medicines as well as consumer health products. The core therapy areas of our pharmaceutical R&D are oncology and pain. Proprietary products developed by Orion Pharma are used to treat cancer, neurological diseases, respiratory diseases, and more. We offer careers with a clear purpose: empowering people to live their lives to the fullest.