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For Companies At a Glance
- Tasks: Manage financial records, support operations, and coordinate team activities in a dynamic environment.
- Company: Respected Civil Engineering Contractor based in Inverness with a commitment to diversity.
- Benefits: Permanent position with opportunities for growth and a supportive team culture.
- Why this job: Be a key player in a vital role that impacts daily operations and financial accuracy.
- Qualifications: Experience in accounts administration, attention to detail, and proficiency in accounting software.
- Other info: Inclusive workplace valuing diverse experiences and perspectives.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a respected Civil Engineering Contractor based in Inverness, is looking for an experienced Accounts Administrator to join their team on a permanent basis. This is a key role within the business, offering a broad mix of financial administration, operational support, and team coordination.
You’ll play a vital part in maintaining accurate financial records, managing key administrative processes, and supporting day-to-day operations.
What you\’ll be doing:
Finance & Accounting
- Process purchase and sales ledger invoices
- Prepare accrual journals and support month-end reporting
- Manage ad-hoc and petty cash payments
- Oversee credit control and credit applications
- Maintain supplier and customer databases with accuracy and integrity
Timesheets & Site Administration
- Process weekly timesheets and subcontractor invoices
- Maintain internal plant journals
- Ensure all site administration and documentation is up to date
Quarry Operations
- Administer quarry operations including royalties, taxes, and associated reporting
- Process quarry-related purchase and sales invoices
Vehicle & Plant Management
- Manage vehicle MOTs, tax, insurance, and driver compliance checks
- Oversee annual plant inspections and certifications
- Maintain and distribute live hire and utilisation reports
Training & Security
- Maintain the company training matrix and coordinate staff training/tests
- Manage training grant applications
- Process and track security clearances and renewals
Staff & Resource Management
- Record and authorise staff holidays
- Control and monitor PPE stock and registers
- Manage stationery and sundry ordering
About You:
- Proven experience in an accounts or finance administration role
- Excellent attention to detail and organisational skills
- Confident using accounting software and Microsoft Office
- Ability to manage a diverse workload and meet deadlines
- Experience within the construction or civil engineering sector is desirable but not essential
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
Accounts Administrator employer: Orion Group
Contact Detail:
Orion Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the civil engineering sector and let them know you're on the lookout for an Accounts Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your financial administration skills. Be ready to discuss your experience with purchase and sales ledger invoices, as well as how you manage timesheets and site administration. Show them you’re the perfect fit for their team!
✨Tip Number 3
Don’t forget to showcase your attention to detail! Bring examples of how you've maintained accurate financial records and managed diverse workloads in previous roles. This will help you stand out as a candidate who can handle the responsibilities of the position.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always looking for talented individuals like you to join our community, so don’t hesitate to take that step!
We think you need these skills to ace Accounts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Administrator role. Highlight your experience in finance and administration, and don’t forget to mention any relevant software skills. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the job description. We love a good story!
Show Off Your Attention to Detail: As an Accounts Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Orion Group
✨Know Your Numbers
Brush up on your financial knowledge, especially around purchase and sales ledgers. Be ready to discuss how you've managed invoices and financial records in previous roles. This will show that you understand the core responsibilities of the Accounts Administrator position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed diverse workloads and met deadlines. Use specific instances where your attention to detail made a difference, like maintaining accurate databases or processing timesheets efficiently.
✨Familiarise Yourself with the Industry
Even if you don't have direct experience in civil engineering, do some research on the sector. Understanding basic terminology and processes related to quarry operations or plant management can give you an edge and demonstrate your enthusiasm for the role.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, such as managing petty cash or overseeing training compliance. Think through potential scenarios beforehand and prepare your responses to highlight your problem-solving skills and adaptability.
