Document Controller

Our client, a leading Civil Engineering Contractor, is currently recruiting for an experienced Document Controller to join their team on a permanent basis, based in Dingwall. As a Document Controller, you will play a vital role in managing and maintaining project documentation, ensuring efficient communication and coordination across teams, and supporting the successful delivery of projects.

Key Responsibilities:

• Set up and maintain the document control system to manage project files and ensure version control.
• Distribute and track project documentation, ensuring accuracy and timeliness.
• Coordinate with project managers, engineers, subcontractors, and clients to manage document workflows.
• Ensure all documentation complies with company standards and regulatory requirements.
• Handle sensitive and confidential information with discretion.
• Assist in the preparation and submission of reports, schedules, and project close-out documentation.
• Assist with the control of all documentation for tender and construction status contracts.
• Good understanding of Microsoft Software, use of IT portals for sharing information and generally a good grasp of IT skills.
• Working together in Contract teams and communicating well between all parties.
• Ability to communicate between Client and Sub-contractor opposite parties.
• Good understanding of deadlines and the importance of submitting information in good time.
• Ability to work in a time constrained environment we work to deadlines.
• Diligent worker in relation to checking documents and highlighting inconsistencies between versions.
• Ability to thoroughly check information between versions.
• Due to workload there will be times where involvement in general administration roles may be requested and this may include preparation of documents; photocopying and scanning; collating documents for orders/ contracts; storing of information.
• For tenders the ability to download information from a number of IT and Client portals and store this information efficiently.
• Create Document/ Drawing Registers and keep them updated as the tender progresses to a successful completion and handover to the site team.
• This will involve the collation of information and printing, where required.
• For construction ability to follow Company/Client Procedure for the control of drawings and documentation.
• This will again involve working on a number of IT portals and live platforms for the downloading and issue of information.
• Keeping a Live drawing folder and updating as required.
• Issuing documents and drawings based on Company or Client procedure.
• Receiving information from Clients and downloading and disseminating to relevant parties.
• Creating and maintaining live registers for documents/ drawings.
• Creating contract communication matrices.

Skills and Experience:

• Previous experience in document control/project administration.
• Familiarity with the construction or civil engineering industry is highly beneficial.
• Strong communication, organisational and multitasking skills.
• Attention to detail and a methodical approach to managing documentation.
• Able to handle changing priorities and project requirements.
• Proficiency in document control software (e.g. SharePoint) is advantageous.

Benefits:

• A competitive salary (negotiable based on experience).
• Participation in the company-wide bonus scheme.
• Opportunities for professional development within a dynamic and supportive team environment.

Our role in supporting diversity and inclusion: As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.