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- Tasks: Support engineering teams with admin duties, accounting tasks, and training scheduling.
- Company: Join a dynamic team in Aberdeen focused on engineering operations.
- Benefits: Immediate start in January 2025 with ongoing contract opportunities.
- Why this job: Great chance to develop skills in a supportive environment while making an impact.
- Qualifications: Experience in operations support, proficiency in Word and Excel, and basic accounting knowledge required.
- Other info: Candidates should ideally reside in the Aberdeen area.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking an experienced Operations Administrator to support our clients operations teams in Aberdeen with various administrative duties. This is a role based in Altens, South Aberdeen.
Candidates must be experienced in supporting an engineering office and be proficient in Word, Excel and document/certification management.
Immediate start in January 2025 would be preferred in an ongoing contract. Candidates hould ideally already be living in the Aberdeen area.
In addition to general support of the team, the main tasks are ensuring that monthly accounting tasks are completed, order processing, engineer training scheduling and training system management, procuring required materials.
Job Tasks:
• Maintain regular contact with key clients on engineer training requirements.
• Monthly review and updates of financial performance for projects (Costs to Complete).
• Support and approve placing orders for required materials, tools, PPE, sub-contract support, etc.
• Review and approve invoices for placed purchase orders.
• Support and prepare invoices for completed jobs.
• Arrange for annual calibration of test equipment and update calibration register as needed.
Ideally candidates will have a proven operations support background in an engineering business and:
• Self-motivated but also able to liaise closely with others.
• Customer and solutions orientated.
• Strong communication and organisational skills.
• A basic understanding of accounting tasks.
The position will be based in ABERDEEN. For further information about this position please apply.
Operations Administrator employer: ORION ENGINEERING SERVICES LIMITED
Contact Detail:
ORION ENGINEERING SERVICES LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarize yourself with the specific engineering processes and terminology used in Aberdeen. This will help you communicate effectively with the team and demonstrate your understanding of their operations.
✨Tip Number 2
Network with professionals in the Aberdeen area, especially those in engineering and operations roles. Attend local industry events or join relevant online groups to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Brush up on your skills in Word and Excel, focusing on features that are particularly useful for administrative tasks, such as data analysis and document management. Being proficient in these tools will set you apart from other candidates.
✨Tip Number 4
Highlight any previous experience you have with financial performance reviews or accounting tasks. Even if it's basic, showing that you understand these concepts can make a big difference in your application.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your experience in supporting engineering offices. Emphasize your proficiency in Word, Excel, and document management, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your operations support background and your ability to manage administrative tasks effectively. Mention your familiarity with accounting tasks and your customer-oriented approach.
Highlight Relevant Experience: In your application, focus on specific examples from your past roles that demonstrate your skills in order processing, training scheduling, and financial performance reviews. This will show that you understand the job requirements.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no errors. A well-presented application reflects your attention to detail, which is essential for an Operations Administrator.
How to prepare for a job interview at ORION ENGINEERING SERVICES LIMITED
✨Show Your Engineering Office Experience
Make sure to highlight your previous experience in supporting an engineering office. Be prepared to discuss specific tasks you handled and how they relate to the responsibilities listed in the job description.
✨Demonstrate Proficiency in Key Software
Since proficiency in Word, Excel, and document management is crucial, be ready to provide examples of how you've used these tools effectively in past roles. Consider bringing a portfolio or examples of documents you've created or managed.
✨Prepare for Accounting Discussions
Brush up on basic accounting principles, especially those related to project financial performance and invoicing. Be ready to discuss how you've contributed to monthly accounting tasks in previous positions.
✨Emphasize Communication Skills
Strong communication is key in this role. Prepare to share examples of how you've maintained regular contact with clients or team members, particularly regarding training requirements or project updates.
