Office Administrator in Glasgow

At Origin Enterprises, we are dedicated to championing sustainable land use, and our Environmental teams support a diverse range of clients and projects—from land management and development to restoration and conservation. Joining us means becoming part of a collaborative, purpose driven community where this collective expertise enables us to deliver high quality, fully integrated solutions and contribute to meaningful environmental outcomes across the UK and Ireland.

Neo Environmental is a multidisciplinary consultancy that provides market leading, cost-effective planning, environmental and technical solutions to clients working in the energy, residential, retail, utilities, mixed-use, aggregates and infrastructure sectors across the UK and Ireland. We work closely with our clients throughout the duration of projects to ensure that we have a thorough understanding of their requirements and to achieve optimum designs. Our team consists of experienced and accredited planners, engineers and multi-disciplinary environmental consultants, ensuring we provide a full suite of in-house collaborative services for projects. We have an enviable track record for successfully consenting projects, whether small or complex, through our comprehensive understanding of planning requirements, particularly in the renewable energy industry.

The role will include:

• Coordinating staff travel and accommodation bookings.
• Reviewing, maintaining, and updating Health & Safety (H&S) policies.
• Ensuring completion of Display Screen Equipment (DSE) assessments for all new employees.
• Liaising with HR and IT to support onboarding and offboarding processes.
• Procuring and managing H&S equipment.
• Maintaining up-to-date and compliant staff driving documentation.
• Responding to general administrative queries.
• Acting as a liaison with Group IT on system and support matters.
• Liaising with Group Finance on non-financial reporting requirements.
• Preparing environmental impact reports for Group submission.
• Supporting the Project Support Officer with project administration, including file setup and travel coordination.
• Producing HR KPI reports for Group reporting.
• Managing the Achilles commercial notification system.
• Coordinating and actioning requests relating to company office facilities.
• Overseeing procurement of office supplies, including stationery and cleaning products.
• Managing company premises to ensure compliance with H&S, fire regulations, and statutory requirements.
• Liaising with HR and management on staff qualifications, training, and certifications.
• Managing the company’s insurance provision.
• Undertaking additional ad hoc duties as required.

Key Requirements:

• Proven experience in an administrative, office management, or coordination role.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills, with the ability to liaise at all levels internally and externally.
• Working knowledge of Health & Safety regulations and compliance requirements.
• Experience preparing reports (e.g. KPI, environmental, or operational reports) with strong attention to detail.
• Competence in IT systems and Microsoft Office (Excel, Word, Outlook), with the ability to liaise with IT support teams.

We offer a competitive and supportive rewards package designed to help you thrive both professionally and personally. This includes Life Assurance, access to our Employee Assistance Programme (EAP), and paid professional memberships. We’re committed to continuous development, offering a blend of internal and external training opportunities to help you grow your skills and advance your career.

As part of our inclusive culture, you’ll have the opportunity to join our monthly Neurodiversity Café, take part in community action days, and benefit from our family friendly policies, including enhanced family leave options. While we value time spent together in our offices to collaborate and stay connected, most roles offer hybrid working and open conversations around flexibility. You’ll also enjoy 25 days’ holiday, regular performance and development reviews, and the chance to collaborate across the wider Origin Group, especially within our growing family of Environmental businesses.

We actively encourage applications from all backgrounds and are proud to be building a diverse, inclusive team where everyone can grow, contribute and feel valued. Visit our website to learn more — and grow with us.