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- Tasks: Manage operations and finance for a creative graphic design studio, ensuring everything runs smoothly.
- Company: Aime Studios, a vibrant graphic design studio with a focus on creativity and collaboration.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be the backbone of a creative team, making a real impact behind the scenes.
- Qualifications: 5+ years in operations or finance, with strong organisational skills and attention to detail.
- Other info: Join a dynamic environment where your contributions directly support creative excellence.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for an Operations & Finance Manager to run the operational backbone of our Graphic Design studio. The successful candidate will take ownership of invoicing, suppliers, contracts, systems and reporting. You’ll keep everything behind the scenes accurate and organised, managing high volumes of data across time tracking, spend and invoicing cycles, and building clear systems that make it easy to stay on top of it all. This enables the design team to focus on delivery. This position is suited to someone with 5+ years’ experience in operations, finance or studio management, with excellent attention to detail, strong organisation skills and a calm, solution-focused mindset.
What you'll do...
- Manage the full monthly invoice cycle, issuing, reconciling and tracking
- Maintain accurate budget records and support spend visibility across brands
- Handle supplier onboarding, compliance, procurement workflows and documentation
- Work closely with Finance, Legal and Procurement to ensure smooth operations
- Keep financial and operational systems, trackers and templates up to date and consistent
- Manage high volumes of operational data, time tracking, spend, invoicing cycles and supplier information, and build clear, reliable systems that keep everything organised and easy to monitor.
- Manage onboarding, access and compliance for new starters
- Maintain organised, well-documented operational processes and studio systems
- Produce monthly operational and financial reporting for the studio
- Support the Senior PM and VP with any operational clarity or admin needed
- Keep the studio running in a calm, clean and predictable way
- Set up SOWs, NDAs and vendor contracts, managing the signature process end-to-end
What we're looking for...
- Someone highly organised with strong accuracy and attention to detail
- Someone confident working with large, detailed datasets, able to consolidate information across systems and create simple, efficient processes that keep operations accurate and on track.
- Confident handling invoicing, POs, reconciliation and financial tracking
- Comfortable managing contracts, onboarding and supplier compliance
- A clear communicator who works well with Finance, Legal and Procurement
- A proactive operator who keeps systems clean and spots issues before they surface
- Someone who enjoys structure, process and operational hygiene
- Experience in creative, studio or agency environments is a plus
- Someone who is calm, methodical, and great at keeping things moving behind the scenes
- No ego, happy to jump in where needed to support the team
Operations & Finance Manager - Aime Studios (Graphic Design) employer: ORIENT EXPRESS
Contact Detail:
ORIENT EXPRESS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Finance Manager - Aime Studios (Graphic Design)
✨Tip Number 1
Network like a pro! Reach out to your connections in the graphic design and finance sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience in operations and finance management. Include examples of how you've streamlined processes or improved systems in previous roles. This will give potential employers a clear picture of what you can bring to their team.
✨Tip Number 3
Prepare for interviews by researching Aime Studios and understanding their operational needs. Think about how your experience aligns with their requirements, especially in managing invoicing and supplier compliance. Tailor your responses to show you’re the perfect fit!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you on board!
We think you need these skills to ace Operations & Finance Manager - Aime Studios (Graphic Design)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your 5+ years in operations or finance, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for the Operations & Finance Manager role. Share specific examples of how you've managed invoicing cycles or streamlined processes in previous roles.
Showcase Your Data Skills: Since we’re dealing with high volumes of data, make sure to mention any experience you have with managing datasets, time tracking, and financial reporting. We love candidates who can simplify complex information!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at ORIENT EXPRESS
✨Know Your Numbers
Make sure you’re comfortable discussing financial metrics and operational data. Brush up on your invoicing processes, budget management, and any relevant software tools. Being able to confidently talk about how you’ve managed budgets or streamlined invoicing cycles in the past will show you’re the right fit for the role.
✨Showcase Your Organisation Skills
Prepare examples that highlight your attention to detail and organisational prowess. Think of specific instances where you’ve created systems or processes that improved efficiency. This is your chance to demonstrate how you keep everything running smoothly behind the scenes.
✨Communicate Clearly
Since this role involves working closely with Finance, Legal, and Procurement, practice articulating your thoughts clearly. Be ready to discuss how you’ve collaborated with different teams in the past and how you ensure everyone stays on the same page. Good communication can set you apart!
✨Be Proactive and Solution-Focused
Prepare to discuss times when you’ve identified potential issues before they became problems. Employers love candidates who can think ahead and maintain operational hygiene. Share examples of how you’ve tackled challenges in a calm and methodical way, keeping the studio running smoothly.
