Spanish speaking Private PA in Virginia Water

Spanish speaking Private PA/House Manager

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Virginia Water, Surrey 

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£50,000 - £65,000 

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An UHNWI family is seeking an experienced, highly organised Private Personal Assistant & House Manager to oversee the smooth and efficient operation of their private household while providing comprehensive personal and administrative support. This is a full-time, permanent position, requiring a discreet, proactive, and adaptable individual who can seamlessly manage a wide range of responsibilities including diary and travel coordination, financial administration, staff management, property oversight, and lifestyle support. Working from their home office in Virginia Water, 5 days a week. 

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Key Duties for the Private PA

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• Complex diary and appointment scheduling for principal and family members 
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• Booking of private medical and specialist appointments; handling private health insurance claims 
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• Liaising with payroll accountant regarding salary details and payslip preparation 
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• Preparing and organising financial documentation for annual tax returns 
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• Booking and organising travel and holiday arrangements (flights, transfers, accommodation, itineraries) 
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• Organising social and entertainment bookings (e.g. concerts, theatre, dining) 
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• Supporting extended family members with ad-hoc requests 
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• Extensive Document Filing and Management
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• Daily oversight of all household operations and staff 
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• Supervision and coordination of live-in housekeeping couple 
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• Managing all insurances (property, car, pet), including renewals and claims 
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• Liaising with contractors and tradespeople for maintenance and home improvement projects 
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• Budget tracking and financial record-keeping for household operations
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• Running errands including pharmacy runs, light shopping, parcel returns 
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• Coordinating pet care including routine vet visits and general welfare 
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• Planning and supporting seasonal tasks (e.g. Christmas menu arrangements, gift shopping and wrapping)
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The Ideal Private PA 

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•  Fluency in Spanish is highly desirable
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• Highly organised, proactive, and capable of multitasking 
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•  Strong administrative and financial acumen 
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•  High level of discretion, confidentiality, and professionalism 
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•  Strong communication and interpersonal skills 
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•  Ability to manage staff and liaise effectively with contractors and service providers
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•  Computer and Tech savvy and confident with online ordering, scheduling platforms, and digital communication tools 
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•  Proven experience in a similar PA/House Manager role within a UHNWI/private household Familiarity with private healthcare systems and insurance claims 
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•  Background in domestic staff supervision and property management 
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•  Confident in travel planning and social/event bookings
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If this Private PA role sounds of interest, please apply today! 

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We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.