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- Tasks: Support the Founder of an AI tech start-up with high-level administrative tasks and travel arrangements.
- Company: Exciting AI tech start-up based in the heart of Oxford.
- Benefits: Competitive salary, dynamic work environment, and opportunities for travel to the US.
- Why this job: Join a fast-paced team and make a real impact in the tech industry.
- Qualifications: Degree educated with 5+ years of executive support experience.
- Other info: Ideal for proactive individuals who thrive under pressure and love technology.
The predicted salary is between 36000 - 60000 £ per year.
A brilliant opportunity has arisen for a degree educated Executive Assistant who will provide high-level administrative support to the Founder of an AI tech start-up. The ideal Executive Assistant will be proactive, detail-oriented, and able to handle a wide range of tasks with precision and professionalism. The EA will act as a trusted partner to the Founder, handling sensitive and confidential information while ensuring efficient operations. 5 Days based in the office in the centre of Oxford. Frequent travel to the US (c.50% of the year).
Key Duties for the EA
- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements to liaise with clients and investors.
- Screen and prioritize incoming communications (emails, calls, letters, etc.), responding on behalf of the CEO where appropriate.
- Booking and arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings.
- Prepare reports, presentations, and correspondence for internal and external use.
- Keep abreast of all key client facing projects, ensuring that core meetings are scheduled and client stakeholders/ key client relationships are tracked.
- Collaborate with various departments to support cross-functional projects and initiatives.
- Plan and execute company events, conferences, and business functions.
Requirements for the Executive Assistant
- Passionate and interested in technology.
- Ideally educated to degree level.
- 5+ years of experience in high-level administrative support, ideally as a PA to senior executives or C-level management within a fast-paced environment.
- Being approachable and fostering positive relationships with clients, colleagues, and stakeholders.
- Ability to negotiate on the executive’s behalf when coordinating deals, travel, or managing issues with stakeholders.
- Proactive and Self-Motivated: You should be able to anticipate the needs of the executive and act without constant direction.
- Demonstrating a high degree of professionalism in both demeanour and appearance, representing the executive at all times.
- A high degree of trust and loyalty is essential for building a strong working relationship with the executive.
- Ability to maintain composure during high-stress situations or under tight deadlines.
- Able to find solutions to complex problems quickly and efficiently, often in situations requiring discretion.
- Ability to thrive in a fast-paced environment and adapt to the ever-changing demands of an executive’s schedule.
If this EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
Travelling EA in Oxford employer: Oriel Partners Limited
Contact Detail:
Oriel Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travelling EA in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the Founder or work at the AI tech start-up. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show your passion for technology and how you can support the Founder in their mission. We want to see that you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to screen and prioritise communications effectively. Role-play with a friend to nail down how you'd handle different scenarios.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Travelling EA in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA role. Highlight your experience in high-level administrative support and any tech-related skills you have. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about technology and how your proactive nature makes you the perfect fit for supporting our Founder. Keep it concise but impactful!
Showcase Your Communication Skills: As an EA, communication is key. In your application, demonstrate your ability to handle sensitive information and manage relationships. We love seeing examples of how you've successfully navigated complex situations in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Oriel Partners Limited
✨Know Your Stuff
Before the interview, make sure you research the company and its founder. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Proactivity
As a Travelling EA, being proactive is key. Prepare examples from your past experiences where you anticipated needs or solved problems before they escalated. This will demonstrate your ability to think ahead and manage the executive's time efficiently.
✨Master the Art of Communication
Since you'll be handling sensitive communications, practice articulating your thoughts clearly and professionally. Be ready to discuss how you would screen and prioritise messages for the CEO, and perhaps even role-play some scenarios with a friend.
✨Demonstrate Adaptability
Given the fast-paced nature of the role, be prepared to discuss how you've adapted to changing circumstances in previous jobs. Share specific instances where you successfully managed tight deadlines or unexpected changes in plans, showcasing your resilience and flexibility.
