At a Glance
- Tasks: Support a dynamic entrepreneur with diary management, travel arrangements, and communication.
- Company: Join a leading figure in the medical and charity sectors, promoting diversity and empowerment.
- Benefits: Enjoy hybrid working, 25 days holiday, and a company phone and laptop.
- Other info: This role offers a unique chance to be a true right hand to a high-profile individual.
- Why this job: Be part of a meaningful mission while developing your skills in a fast-paced environment.
- Qualifications: Experience in personal and business support, excellent organisational skills, and a proactive attitude required.
The predicted salary is between 44000 - 52000 € per year.
Job Description
Operations Executive & Executive Assistant to CEO/Founder
\n\nUp to £85,000 + Discretionary Bonus
\n\nMayfair, Central London
\n\n5 Days Office
\n\nA demanding yet rewarding opportunity has arisen for a first-class Executive Assistant to work for a boutique investment bank in the heart of Mayfair. You will support the CEO/Founder in an EA capacity as well as oversee the operations of the small office. You will be well versed working to high standards, in a small and quiet office and happy to work in the office 5 days a week.
\n\nKey duties for the Executive Assistant
\n\n- \n\t
- Full EA support to the Founder and CEO \n\t
- Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations \n\t
- Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently \n\t
- Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas \n\t
- Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base \n\t
- Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports \n\t
- Oversee all office supplies and printers, manage utilities, maintenance, contracts, and lease agreements \n\t
- Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations, and operational and risk committee meetings \n\t
- Maintain an organised filing system of electronic documents \n\t
- Handle essential HR duties, including employee onboarding and coordinating performance reviews \n\t
- Uphold the strictest levels of confidentiality and integrity \n
The ideal Executive Assistant
\n\n- \n\t
- Significant experience as an Executive Assistant reporting directly to senior/executive management \n\t
- Strong organisational, project management, and problem-solving skills with impeccable multi tasking and workload management abilities \n\t
- ‘Start-up’ mentality and proven ability to work without supervision \n\t
- Exceptional interpersonal and communication skills \n\t
- Friendly and professional demeanour \n\t
- Self-motivation, instinctive team orientation, and persistence \n\t
- Strong attention to detail \n\t
- Candidates with previous finance industry experience are preferred (e.g. investment banking, private equity, hedge funds, etc.) \n\t
- Advanced Microsoft Office suite skills \n
Benefits for the Executive Assistant
\n\n- \n\t
- 25 days holiday + bank holiday \n\t
- Core working hours Monday to Friday, 9am-6pm \n\t
- Generous bonus, based on personal and company performance \n\t
- Private healthcare \n\t
- Be part of a forward-thinking company with a clear vision and a commitment to excellence. \n\t
- They offer a collaborative and dynamic work environment with your career growth supported. \n
If this Operations Executive & EArole sounds of interest, please apply today!
\n\nWe appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
\n\nExecutive Assistant in London employer: Oriel Partners Limited
Join a dynamic and supportive environment where your contributions as an Executive Assistant will directly impact the success of a prominent female entrepreneur in Central London. With a hybrid working model, generous holiday allowance, and opportunities for personal and professional growth, you will thrive in a culture that values initiative, resilience, and a proactive approach. This role not only offers competitive compensation but also the unique chance to engage with meaningful projects in the medical and charity sectors, making it an exceptional place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Research the Principal's background and current projects. Understanding her work in the medical and charity sectors, as well as her advocacy for ethnic minorities and women, will help you tailor your approach and demonstrate genuine interest during any interactions.
✨Tip Number 2
Network with professionals in similar roles or industries. Connecting with other Executive Assistants or individuals in the charity and medical fields can provide insights into best practices and expectations, which can be invaluable when discussing your experience.
✨Tip Number 3
Prepare to showcase your organisational skills through practical examples. Be ready to discuss specific instances where you've successfully managed complex schedules or coordinated events, as this will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Demonstrate your proactive nature by thinking ahead about potential challenges the Principal might face. Consider how you would handle various scenarios, such as last-minute travel changes or urgent communication needs, and be prepared to share these strategies.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that aligns with the duties of an Executive Assistant. Emphasise your skills in diary management, travel arrangements, and communication management, as these are key aspects of the role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the unique qualities you bring. Mention your experience supporting high-net-worth individuals and your ability to thrive in fast-paced environments.
Highlight Soft Skills:In your application, emphasise your interpersonal skills, adaptability, and proactive nature. The ideal candidate should demonstrate a warm demeanour and a solutions-driven mindset, so make sure to provide examples of these traits.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Oriel Partners Limited
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and tasks is crucial. Prepare examples of how you've successfully organised complex calendars or events in the past, highlighting your attention to detail and time-management skills.
✨Demonstrate Proactivity
Employers are looking for someone who can think ahead and anticipate needs. During the interview, share instances where you took the initiative to solve a problem or streamline a process, showing that you're a self-starter.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, and be prepared to discuss how you've managed communications on behalf of others in previous positions.
✨Emphasise Discretion and Confidentiality
Given the nature of the role, it's important to convey your understanding of handling sensitive information. Be ready to discuss how you've maintained confidentiality in past roles and why it's important in an Executive Assistant position.
