Part-time Private Assistant in City of London

An opportunity has arisen for a highly organised, proactive and resourceful Private Family Assistant to support a busy family in North West London.

The family, two parents, one child and two cats, are looking for a calm, capable and trustworthy individual for initially 8 hours per week, ideally over two afternoons.

The role offers scope to grow as trust is established and the family's needs evolve.

Working closely with the family, you will provide a combination of administrative and practical support, taking ownership of the day-to-day tasks that help keep the household organised and running smoothly.

A key priority will be managing the family diary and task list, coordinating appointments, handling correspondence and proactively following up with healthcare providers, schools, tradespeople and other organisations.

You will also assist with household administration, errands and general family logistics.

The ideal candidate will be resourceful, discreet and confident working independently, with the ability to anticipate needs and manage tasks without requiring detailed instructions.

Key Private Family Assistant responsibilities will include

• Managing the family diary, shared task list and calendar, coordinating appointments, deadlines and commitments.
• Proactively chasing outstanding matters with healthcare providers, schools, service providers and other organisations, navigating enquiries and following up until resolved.
• Researching and sourcing household and personal items, services and suppliers, including checking availability and comparing suitable options.
• Managing household paperwork, including sorting post, scanning, filing, shredding and flagging anything requiring attention.
• Handling bookings, correspondence, telephone calls, forms, renewals and general administrative follow-ups.
• Coordinating household errands, including grocery shopping, returns, post, collections, dry cleaning and donations.
• Arranging household repairs and maintenance, liaising with tradespeople and coordinating with the existing cleaner and gardener.
• Monitoring household supplies, maintaining inventories and keeping track of recurring requirements and deadlines.
• Supporting family and school-related administration, helping organise practical arrangements and preparing for appointments, travel and visitors.
• Providing occasional practical support with child-related logistics, including driving when appropriate and, in time, supervising homework.
• Keeping the family informed through regular updates on appointments, outstanding tasks and priorities.

The ideal Private Family Assistant will have

• Previous experience in a Personal Assistant, Family Assistant, Household Assistant or similar administrative and practical support role.
• Excellent organisational skills and the ability to manage multiple priorities and follow through on outstanding tasks.
• A proactive, resourceful approach, with the confidence to take ownership and work independently without needing detailed instructions.
• Strong research and problem-solving skills, particularly when dealing with complex enquiries or sourcing services and suppliers.
• Excellent written and spoken English, with confident and professional communication skills.
• Good IT skills and confidence using email, online services, shared calendars and task-management applications.
• A calm, patient and adaptable approach, with sound judgement and high levels of discretion.
• A genuine enjoyment of helping a household run more smoothly and making life easier for a busy family.

Additional requirements

• A full, valid driving licence. Access to a suitable car is preferred, although the family may be able to provide a vehicle.
• Comfortable working in a home with cats and respecting a kitchen organised in accordance with Jewish dietary requirements.
• Previous experience supporting a family with school-aged children would be advantageous, as would an understanding of neurodiversity, particularly autism and ADHD.

This is a varied and rewarding opportunity for someone who enjoys taking initiative, solving problems and providing thoughtful, dependable support.

The family is looking for someone who can become a trusted part of their household, helping to ease the day-to-day pressures and bring greater organisation to family life.