At a Glance
- Tasks: Support the Divisional Director with administrative duties and ensure smooth office operations.
- Company: Join a leading not-for-profit care provider dedicated to high-quality, person-centred care.
- Benefits: Enjoy competitive pay, generous leave, and discounts through the blue light card.
- Other info: Hybrid working model with opportunities for career growth in a supportive environment.
- Why this job: Make a real difference in the lives of older people while developing your career.
- Qualifications: Organised, proactive, and skilled in administration and communication.
The predicted salary is between 23786 - 23786 £ per year.
We’re one of the largest not for profit care providers in the UK, specialising in providing high quality, person-centred care for older people, in care homes and extra care housing nationwide. At OSJCT we care about our residents and we care about each other. That means you’ll enjoy great career development working for an expanding organisation. Because we’re a not for profit trust, we invest every penny we make in the people who live in our homes and the people who work here too. This means better quality care and lovely homes for our residents, along with competitive wages and great training and development for our people.
We provide outstanding care, working closely with leading experts on dementia and elderly care. And we’re currently modernising our portfolio of care homes – refurbishing our existing homes and moving into new, inspiring, contemporary care homes too. As we expand nationwide, we need more people with the right mix of skills, passion and ambition to help us grow even more.
Location: Hybrid working with two days per week based at one of our sites across Oxfordshire/Gloucestershire
Salary: £23,786 per annum
Hours: 30 hours per week, Monday - Thursday 8:30am - 5:00pm
An exciting opportunity has arisen for an organised and proactive secretary to support the Divisional Director for our Central Division of Care Homes at The Orders of St John Care Trust. This role supports the Divisional Director with a full range of administrative duties and contributes to the efficient and effective running of the Divisional Office. You will be required to work closely with the Divisional Director and Operations team within the Division.
Key Responsibilities
- Managing complaints administration, ensuring enquiries are logged, monitored and responded to within agreed timescales.
- Drafting professional correspondence, reports, and other documentation on behalf of the Divisional Director.
- Promoting house styles to ensure they are followed in all Trust documents.
- Producing and distributing monthly Key Performance Indicator (KPI) reports.
- Ensuring Operations visit information is accurately maintained.
- Maintaining comprehensive and up-to-date records for each home, including internal audit reports, latest CQC inspection reports, Quality Review Plans (QRPs) and relevant correspondence.
- Completing and submitting payroll documentation on behalf of the Divisional Director.
- Organising and coordinating divisional events, including Employee Awards ceremonies and Home Manager Christmas celebrations.
- Building and maintaining effective working relationships with our external partners, and colleagues across the organisation.
- Maintaining strict confidentiality at all times.
Our rewards and benefits for everyone
A great advantage of being a large organisation is that we can offer competitive pay and generous benefits to reward you for taking such good care of our residents. Here’s an overview of the main benefits you get while working at OSJCT:
- Pension Scheme
- 25 days annual leave plus bank holidays
- Life assurance
- DBS (Disclosure and Barring Service) check – free of charge
- Competitive travel allowance
- Free car parking on OSJCT sites
- Access to a professional employee helpline
- Recruit a Friend - employee referral scheme with £1000 reward for successfully introducing a Nurse to the Trust and £500 reward for all other roles
- Access to blue light card, which gives you discounts on shopping, holidays, cinema, dining, days out and more!
In the event of a high number of applications we reserve the right to close this advert early, so if you feel you have the right knowledge and experience for this role then please apply today.
Secretary to the Divisional Director in Oxford employer: Orders of St. John Care Trust
At OSJCT, we pride ourselves on being one of the largest not-for-profit care providers in the UK, dedicated to delivering high-quality, person-centred care for older people. Our supportive work culture fosters career development and personal growth, with competitive wages and comprehensive training opportunities. With a commitment to investing in our staff and modernising our care homes, we offer a rewarding environment where you can make a meaningful impact while enjoying the benefits of hybrid working in the beautiful regions of Oxfordshire and Gloucestershire.
Contact Details:
Orders of St. John Care Trust Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretary to the Divisional Director in Oxford
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We think you need these skills to ace Secretary to the Divisional Director in Oxford
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Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Orders of St. John Care Trust. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
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Tailor Your Documents to the Role:For a full-time role like Secretary to the Divisional Director, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Orders of St. John Care Trust
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Orders of St. John Care Trust. Sharing personal stories or insights can really make us stand out.
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