At a Glance
- Tasks: Coordinate engaging workshops and events for diverse communities, ensuring smooth logistics and delivery.
- Company: Join the Orchestra of the Swan, a vibrant chamber orchestra committed to community engagement.
- Benefits: Flexible part-time role with competitive pay and the chance to make a real difference.
- Other info: Opportunity to work with talented musicians and build meaningful relationships within the community.
- Why this job: Be part of an innovative team that enriches lives through music and community involvement.
- Qualifications: Experience in music education or community arts, strong organisational skills, and a passion for inclusivity.
The predicted salary is between 18 - 18 £ per hour.
We are seeking an organised, enthusiastic and reliable Learning and Participation (L&P) Coordinator to join us on a fixed-term, freelance basis to cover maternity leave from October 2026 to August 2027. This is a part-time, 2 day per week role paid at £18 per hour (FTE £32,760). Applications will be screened on submission. We reserve the right to interview and appoint if a suitable candidate is found before the closing date, so we recommend applying as soon as possible.
This is a delivery-focused coordination role. You will work closely with our Head of Operations and Finance and our Orchestra and Development Manager to execute our pre-planned annual L&P schedule. Your focus will be on the smooth, safe and efficient logistical delivery of workshops and events - including our work with individuals with special educational needs and disabilities (SEND), Café Muse dementia workshops, care home sessions, hospices, early-years sessions and Swan Youth Orchestra activities.
About Orchestra of the Swan: Orchestra of the Swan is a leading British professional chamber orchestra renowned for its vibrant, innovative approach to classical music. Based in the Midlands, the orchestra delivers an extensive regional concert and learning programme. Alongside its artistic performances, the charity is deeply committed to community engagement, running a huge breadth of inclusive workshops for schools, care homes and individuals with complex needs or dementia.
Key Responsibilities:
- Logistics & Scheduling: Manage all logistical arrangements for sessions, including venue liaison, organising with key contacts such as schools and booking players (in collaboration with the Orchestra Manager), sharing timely information and managing logistics.
- Session Planning & Delivery: Assist with session content planning, prep work and hands-on setup/running of workshops when required. Manage a team of project volunteers.
- Budget Tracking: Work strictly within pre-set project and event budgets to ensure all parameters are met.
- Safeguarding & Compliance: Act as a designated organisational representative, ensuring strict adherence to Child and Vulnerable Adult safeguarding policies and managing necessary checks (DBS) for personnel.
- Relationship Building: Nurture positive, professional relationships with venues, project partners, schools, families, participants and musicians.
- Monitoring & Reporting: Gather accurate attendance data, feedback and operational information to support the Development Manager in writing grant funder reports.
Person Specification:
- An understanding of current practices and standards within the music education or community arts sector.
- A thorough understanding of child and vulnerable adult safeguarding requirements.
- Excellent oral and written communication skills, with a proven ability to build strong rapport with multiple stakeholders (venues, families, artists, participants).
- Outstanding organisational and administrative skills, particularly in coordinating artists or events within community environments.
- Proficiency in digital technology and standard office software.
- An ability to work under pressure, being able to manage multiple simultaneous tasks and deliver to a fixed budget.
Don’t meet every single requirement? Studies have shown that Women, as well as Black, Asian and Ethnically Diverse applicants may self-select out of opportunities if they don’t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Learning and Participation Coordinator in Warwick employer: Orchestra of the Swan
Orchestra of the Swan is an exceptional employer, offering a unique opportunity to work within a vibrant and innovative chamber orchestra based in the Midlands. With a strong commitment to community engagement and inclusivity, employees can expect a supportive work culture that values collaboration and personal growth, alongside flexible working arrangements that promote a healthy work-life balance. Joining our team as a Learning and Participation Coordinator means being part of a passionate organisation dedicated to making a meaningful impact through music education and outreach.
StudySmarter Expert Advice🤫
We think this is how you could land Learning and Participation Coordinator in Warwick
✨Get Involved in Online Communities
Dive into online forums and communities centred around digital learning and education, like EdTech chats on Twitter or groups on LinkedIn. Engaging in discussions and sharing your insights can help build your visibility and credibility in the sector.
✨Attend EdTech Meetups and Workshops
Look for local meetups or workshops focused on digital education trends. Not only do they enable us to learn about the latest in the field, but they’re also great networking opportunities to meet potential employers like Orchestra of the Swan or other educators who might know about upcoming part-time roles.
✨Leverage Your University’s Resources
If you’re currently studying, make sure to tap into your university's career services. They often have connections with local businesses in the education space, plus they can help us uncover part-time job openings that aren't widely advertised.
✨Showcase Your Skills through Projects
Create a portfolio showcasing any relevant projects or experiences in digital learning. Whether it's designing a learning module or contributing to an e-learning platform, having tangible examples will catch the eye of hiring managers at Orchestra of the Swan.
We think you need these skills to ace Learning and Participation Coordinator in Warwick
Some tips for your application 🫡
Highlight Your Experience in Digital Learning:When applying for a role in digital learning like the Learning and Participation Coordinator at Orchestra of the Swan, make sure to showcase any prior experience you have in creating or managing online learning materials. We want to see how you've made an impact in previous roles, so don’t shy away from providing specific examples or projects you’ve worked on.
Showcase Relevant Skills and Tools:Mention any specific platforms or tools you’ve used in the digital learning space. For instance, if you're familiar with LMS (Learning Management Systems) or any authoring tools, include these in your CV. This demonstrates you’re not only passionate but also ready to hit the ground running at Orchestra of the Swan.
Express Your Passion for Education:In your cover letter, we really want to feel your enthusiasm for digital learning. Talk about your motivations for joining Orchestra of the Swan and how you hope to contribute to shaping the future of education. This is a part-time role, so highlighting your commitment and drive will go a long way!
Tailor Your CV to Stand Out:Adapt your CV specifically for the Learning and Participation Coordinator role by aligning your experiences and skills directly with the job description. Use strong action verbs and bullet points, focusing on your contributions in previous roles. We appreciate a clear, concise format that makes it easy for us at Orchestra of the Swan to see why you’re a perfect fit.
How to prepare for a job interview at Orchestra of the Swan
✨Showcase Your Digital Savvy
In the digital learning and education space, being tech-savvy is crucial. Make sure to highlight any experience you have with e-learning platforms, learning management systems, or educational software during your interview. Think about specific examples of how you’ve used these tools to enhance learning experiences – this will show Orchestra of the Swan you’re already familiar with the landscape!
✨Prepare to Discuss Educational Theories
Expect questions related to educational methodologies or theories that underpin digital learning. Brush up on concepts like constructivism or blended learning and be ready to discuss how these can apply to real-world scenarios. The interviewers at Orchestra of the Swan will appreciate your understanding of the educational principles that drive effective learning.
✨Flexibility & Adaptability are Key
As this is a part-time role, demonstrate how you can manage your time effectively and adapt to the dynamic demands of the position. Share examples from past experiences where you successfully balanced multiple tasks while contributing to team projects. This will reassure Orchestra of the Swan that you’re not just a candidate but a reliable team member who can juggle responsibilities.
✨Portfolio and Samples Matter
Even for a part-time gig, having a portfolio of your work can really set you apart. If you've designed any e-learning modules, created educational content, or implemented any successful teaching strategies, make sure you can present those. Being ready with tangible examples from your past work will help you make a stronger case to Orchestra of the Swan about what you bring to the table.
