At a Glance
- Tasks: Support the Estates & Facilities Team with administration and compliance coordination.
- Company: Join a dynamic college environment focused on operational excellence.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Opportunity for growth and learning in a collaborative team.
- Why this job: Make a difference in ensuring facilities run smoothly and compliantly.
- Qualifications: GCSE Maths and English, plus experience in facilities and data management.
The predicted salary is between 31500 - 38500 £ per year.
We are seeking a College Facilities Co-ordinator to assistat head office with administration, compliance co-ordination, data managementand analysis for OHC&AT.
Reporting tothe College Facilities Co-ordinator, you will build strongrelationships with facilities teams, assisting to ensuresites operate efficiently and compliantly.
Key Responsibilities
Your responsibilities willinclude
- Providingcomprehensive administrative and operational support to the Estates &Facilities Team.
- Linemanaging and supporting the Facilities Administrative Assistant, includingworkload planning, supervision, and performance management.
- Managingthe College fleet, ensuring vehicles remain legally compliant withservicing, MOTs, insurance, tax, safety inspections, Permit 19requirements, driver licence checks, and Blue Badge applications.
- Maintainingaccurate fleet records, processing incident reports, monitoring driverlogs, coordinating training, and managing vehicle hire arrangements.
- Supporting Facilities Business Partners with work scheduling, staffing coordination, and service delivery monitoring.
- Managingelectronic and paper-based records, ensuring documentation is organised, accurate, and readily accessible.
- Supportingthe administration and continuous improvement of the i AM Compliant Facilities Helpdesk and Compliance System.
- Uploadingservice reports, recording meter readings, scheduling planned and reactivemaintenance, and auditing helpdesk tasks.
- Monitoringcompliance across College sites and supporting actions required tomaintain statutory compliance.
- Managingfacilities resources, raising purchase orders, and supporting procurementprocesses.
- Maintainingcontract registers, monitoring contractor performance and KPIs, andensuring Planned Preventative Maintenance (PPM) activities are completedon time.
- Maintainingrecords for MIDAS certificates, key holders, access controls, alarms, andcritical site information.
- Coordinatingmeetings, taking minutes, maintaining financial records, and supportingthe wider Estates & Facilities Team with day-to-day administration.
- College and Academy sites, escalating anymissing or overdue items to the Facilities Coordinator.
- Collate, verify, and store all compliancedocumentation (e. g., certificates, reports, service sheets), assist withmaintaining accurate records and databases, analyse compliance data to identifytrends or gaps, and support audit, inspection, and reporting preparation.
Key Requirements
- Maths and English GCSE Grade C/4 orequivalent.
- Experience of Facilities, Compliance, anddata management.
- Knowledge of H&S regulations andlegislation including COSHH and Risk Assessments.
- Knowledge of MS Office systems, intermediate level.
- Good oral and written communicationskills.
- #J-18808-Ljbffr
College Facilities Co-ordinator in London employer: Orchard Hill College & Academy Trust
Orchard Hill College Academy Trust is an exceptional employer, dedicated to fostering a supportive and inclusive work culture that prioritises the professional growth of its staff. Located in Sutton, this role as CFOO not only offers competitive benefits but also the chance to make a significant impact in the lives of learners with special needs, ensuring that your contributions lead to meaningful change in education.
Contact Details:
Orchard Hill College & Academy Trust Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land College Facilities Co-ordinator in London
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like College Facilities Co-ordinator at Orchard Hill College & Academy Trust!
✨Tip Number 2: Leverage Alumni Networks
Tap into your university’s alumni network; many consultants love to help out new talent. Reach out to alumni who are working in management consulting, they might have insider knowledge about openings at firms like Orchard Hill College & Academy Trust or be willing to refer you for that College Facilities Co-ordinator position!
✨Tip Number 3: Attend Industry Events and Conferences
Keep an eye on management consulting events, workshops, or panels. These are prime opportunities to network with top professionals and get your name out there. You might even bump into someone from Orchard Hill College & Academy Trust who’s on the lookout for their next College Facilities Co-ordinator star!
✨Tip Number 4: Polish Your Consulting Skills Online
Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time College Facilities Co-ordinator role at Orchard Hill College & Academy Trust!
We think you need these skills to ace College Facilities Co-ordinator in London
Some tips for your application 🫡
Show Your Problem-Solving Skills:In management consulting, it's all about problem-solving—so make sure your CV highlights your analytical and critical thinking skills. Include examples from your studies or previous roles where you tackled complex issues or came up with innovative solutions. Quantify your achievements whenever possible to demonstrate your impact!
Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Orchard Hill College & Academy Trust. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
Professionalise Your Online Presence:Make sure your LinkedIn and any other professional profiles are up to date, reflecting your career aspirations in management consulting. Connect with industry professionals and follow relevant groups—show you’re serious about entering this field. Applying through our website is a great way to get noticed, so showcase your personality and enthusiasm there!
How to prepare for a job interview at Orchard Hill College & Academy Trust
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
✨Know Your Numbers
Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Orchard Hill College & Academy Trust. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
