At a Glance
- Tasks: Support the Facilities team with admin tasks, compliance checks, and data management.
- Company: Join a dynamic educational institution focused on efficient operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Great opportunity for career growth and learning in a collaborative setting.
- Why this job: Make a difference in ensuring our facilities run smoothly and compliantly.
- Qualifications: GCSEs in Maths and English, plus some experience in facilities or compliance.
The predicted salary is between 31500 - 38500 £ per year.
Facilities Administration Assistant
We are seeking a Facilities Administration Assistant to assist at head office with administration, compliance co-ordination, data management and analysis for OHC&AT.
Reporting to the College Facilities Co-ordinator, you will build strong relationships with facilities teams, assisting to ensure sites operate efficiently and compliantly.
Key Responsibilities
- Provide day-to-day administrative support to the Facilities team, including managing emails, calls, contractor tracking, and documentation.
- Raise, track, and send purchase orders for planned and reactive works (with support), ensuring alignment with budgets and financial regulations.
- Take meeting notes, distribute them, and follow up on actions.
- Maintain and update i AM Compliant, ensuring all required maintenance, servicing, and compliance checks are completed on time across all College and Academy sites, escalating any missing or overdue items to the Facilities Coordinator.
- Collate, verify, and store all compliance documentation (e. g., certificates, reports, service sheets), assist with maintaining accurate records and databases, analyse compliance data to identify trends or gaps, and support audit, inspection, and reporting preparation.
Key Requirements
- Maths and English GCSE Grade C/4 or equivalent.
- Experience of Facilities, Compliance
- Knowledge of H&S regulations and legislation including COSHH and Risk Assessments
- Knowledge of MS Office systems, intermediate level.
- Good oral and written communication skills.
- #J-18808-Ljbffr
Facilities Administration Assistant employer: Orchard Hill College & Academy Trust
Orchard Hill College Academy Trust is an exceptional employer, dedicated to fostering a supportive and inclusive work culture that prioritises the professional growth of its staff. Located in Sutton, this role as CFOO not only offers competitive benefits but also the chance to make a significant impact in the lives of learners with special needs, ensuring that your contributions lead to meaningful change in education.
Contact Details:
Orchard Hill College & Academy Trust Recruitment Team
