At a Glance
- Tasks: Support HSSEQ functions with admin tasks, presentations, and documentation management.
- Company: Join a leading Oil Fuel Depot in a vibrant team environment.
- Benefits: Enjoy 30 days holiday, life assurance, pension scheme, and healthcare benefits.
- Other info: Dynamic role with opportunities for growth and learning.
- Why this job: Make a difference in health, safety, and quality while developing your skills.
- Qualifications: Good GCSEs, admin experience, and advanced IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
Salary and Benefits
Competitive + Excellent Benefits.
Location
Garelochhead, Helensburgh, Argyll & Bute.
The Role
Administrator within our HSSEQ function (Health, Safety, Security, Quality & Environmental) at the Oil Fuel Depot in Garelochhead.
Responsibilities
- General administration and preparation of presentations using standard packages.
- Collate HSSEQ information for monthly CE Report and KPIs from various sources within set time frames.
- Collate and manage documentation for the HSEQ Committee meetings.
- Compose and respond to routine correspondence on behalf of HSSEQ members.
- Act as system administrator for Incident, audit, and MOC software, including uploading actions.
- Act as system administrator of the Risk register system software.
- Manage diary, arrange meetings, and maintain email system for HSSEQ, communicating any changes.
- Arrange travel and accommodation for the HSSEQ Team and others when other administrators are away.
- Coordinate various HSSEQ processes through collation of papers, documents, agendas, and circulation to distribution lists.
- Organise and maintain appropriate electronic filing systems.
- Handle confidential matters and cover for other administrators/PA when they are on leave.
- Highlight deadlines for reports and documents.
- Process purchase requisitions and invoices using Focal point as required.
- Liaise with other administrators.
- Format documents to ensure a standardised approach.
- Assist with monitoring of regulatory actions.
- Provide technical administration support in the provision of information.
- Manage correspondence, including competent authority correspondence.
Candidate Requirements
- Good GCSE qualifications (or equivalent).
- Previous experience in a PA/Senior Administrative role, preferably technical.
- Project coordination experience is an advantage.
- Advanced IT skills, particularly MS Office (Word, PowerPoint & Excel).
- Full driving licence (preferably clean).
- Self‑motivated, able to multi‑task, with good organisational and administrative skills.
- Attention to detail and accuracy essential.
- Ability to deliver outputs to strict deadlines.
- Strong interpersonal and influencing skills to obtain necessary information.
Benefits
- 30 days holiday plus bank holidays.
- 4 × annual salary life assurance (after probation) & Group Income Protection Policy.
- Generous Pension Scheme.
- Group Healthcare Scheme (permanent staff only).
We think you need these skills to ace HSSEQ Administrator in Helensburgh
General Administration
Presentation Preparation
HSSEQ Information Collation
Documentation Management
Correspondence Composition
System Administration
Diary Management
