At a Glance
- Tasks: Support finance and operations in a vibrant consultancy focused on environmental issues.
- Company: Join Mindfully Wired, a unique communications consultancy with a passion for sustainability.
- Benefits: Competitive salary, hybrid work model, and a supportive team environment.
- Other info: Dynamic role with diverse tasks and opportunities for personal growth.
- Why this job: Make a real impact while helping a purpose-driven organisation run smoothly.
- Qualifications: Strong attention to detail, financial literacy, and excellent organisational skills.
The predicted salary is between 30000 - 30000 £ per year.
Location: Bristol / home hybrid (expectation to be in the office on a Tuesday and at least one other day)
Reporting to: Finance Director
Salary: £30,000 per annum, pro rata
Contracted Hours: 4 days per week (30 hours)
Start date: July 2026
Deadline for applications: closing date is Sunday 14 June 2026
About Mindfully Wired (MW): MW is a vibrant and unique communications consultancy working on environmental issues and campaigns through bold, values-led communication. Within the environmental sector, we have a specialism in ocean-themed topics, working broadly across issues such as marine governance and protection, seafood marketing and the blue economy, and coastal communities. As a small-but-mighty team of scientists, linguists, event pros, policy buffs, and creatives, we use our broad experience and personal values to tell a new story of sustainability.
The role: We are looking for an organised, proactive and detail-oriented individual to join Mindfully Wired in a newly created Finance & Business Operations Coordinator role. This role sits at the heart of the business, providing essential support across finance administration, operational coordination and commercial processes. Working closely with the Managing Director, Finance Director and Senior Leadership Team, you will help ensure the smooth day-to-day running of the business while supporting stronger financial visibility, operational efficiency and project delivery. This is an ideal role for someone who enjoys creating order from complexity, takes pride in getting the detail right and thrives on supporting others to do their best work. No two days will be the same. One day you may be processing invoices, coordinating travel and onboarding a new team member; the next you may be helping set up projects in Synergist, supporting cashflow monitoring or managing supplier contracts. Above all, you’ll be someone who enjoys helping a purpose-driven organisation run smoothly and effectively, enabling our team to focus on delivering meaningful impact for our clients and the environment.
Responsibilities: You will be responsible for:
- Financial administration: Monitoring and responding to inbound emails to the finance and invoices email address; Raising, processing and sending sales invoices and raising and processing supplier invoices; Bank reconciliation, using Xero; Cashflow and credit control management: Updating planned and actual expenditure within the Cashflow spreadsheet to ensure a live dashboard; Fortnightly monitoring of aged receivables and aged payables; Processing team’s expenses; Managing memberships and subscriptions renewals; Working with FD to secure most competitive business insurance, and ensuring renewals are maintained.
- Commercial and Project Administration: Setting up new client projects on Synergist; Creating and maintaining invoicing schedules with client; Managing new client contracts; Supporting project managers with supplier contracts; Maintaining accurate client, project and new business prospect records; Supporting the FD with project reporting on EU Commission and other grant-funded projects; Maintaining administrative filing structures, including financial information, such as invoices, receipts etc.
- Operations and Office Administration: Booking team travel and accommodation; Day-to-day office management duties e.g. ordering monthly snack boxes and coffee, collecting mail, arranging catering for team and client meetings; Liaison with business premises management (office based in serviced office building); Planning, booking and managing payments for team social events; Supporting Senior Leadership team with HR duties, including but not limited to: Maintaining company policies; Onboarding new team members; Placing job adverts; Managing and monitoring team holidays.
You will be: The ideal candidate will be financially literate, friendly, flexible, highly professional and an adept multi-tasker with the following skills:
- Essential: Strong attention to detail and a high degree of accuracy; Comfortable working with numbers, financial information and experience of financial processes and systems; Able to manage confidential information with discretion; Confident learning and using new systems and software; Exceptionally organised, with the ability to maintain organised digital filing systems (G-drive, email inbox etc.); Experience of overseeing and using administrative processes; Fluent in the use of Microsoft Office and confident with Google tools; Excellent oral and written skills, including the ability to confidently liaise with other professionals and diverse stakeholders; Calm and friendly demeanour with the ability to forge excellent working relationships; Highly dependable and flexible; Determination, drive and the ability to juggle a diverse workload whilst consistently delivering to deadline.
- Desirable: Experience of working with Xero and Dext including the maintenance of the Sales and Purchase ledgers; Experience of working with Synergist; Experience of payroll administration and management.
Finance and Operations Assistant in Bristol employer: Orange Recruitment
Mindfully Wired is an exceptional employer that fosters a vibrant and collaborative work culture, where every team member plays a crucial role in driving impactful environmental communication. With a focus on employee growth, we offer opportunities for professional development while maintaining a flexible hybrid working model in Bristol, allowing you to balance your personal and professional life effectively. Join us to be part of a passionate team dedicated to making a meaningful difference in the world through innovative and values-led initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Operations Assistant in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the finance and operations field, especially those who work at Mindfully Wired or similar companies. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching Mindfully Wired's projects and values. Show us that you're not just a fit for the role, but also passionate about our mission in environmental communication.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining our team and making an impact.
We think you need these skills to ace Finance and Operations Assistant in Bristol
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Finance and Operations Assistant role. Highlight your relevant experience and skills that match what we're looking for, especially in financial administration and operational coordination.
Show Your Organisational Skills:Since this role is all about keeping things organised, give us examples of how you've managed multiple tasks or projects in the past. We want to see your knack for creating order from chaos!
Be Professional Yet Friendly:We love a friendly vibe at StudySmarter! While you should maintain professionalism in your application, don’t hesitate to let your personality shine through. Show us that you can be both approachable and competent.
Apply Through Our Website:To make sure your application gets to us without a hitch, apply directly through our website. It’s the best way to ensure we see your application and can get back to you quickly!
How to prepare for a job interview at Orange Recruitment
✨Know Your Numbers
Since the role involves financial administration, brush up on your financial knowledge. Be prepared to discuss your experience with financial processes and systems, especially if you've worked with Xero or similar software. Show them you’re comfortable with numbers and can handle financial information with accuracy.
✨Demonstrate Organisational Skills
This position requires exceptional organisational abilities. Bring examples of how you've maintained organised digital filing systems or managed multiple tasks simultaneously. You could even mention specific tools you’ve used, like Google Drive or Microsoft Office, to keep everything in order.
✨Show Your Team Spirit
Mindfully Wired values collaboration, so highlight your ability to work well with others. Share experiences where you’ve supported team members or contributed to a positive work environment. A calm and friendly demeanour will go a long way in making a good impression!
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle diverse workloads. Think of scenarios where you had to juggle multiple responsibilities or resolve conflicts. Practising these responses will help you feel more confident during the interview.
