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- Tasks: Join our team as a Legal Admin Assistant, managing documents and scheduling across time zones.
- Company: Oracle British and Irish Solicitors is a leading international law firm with a focus on excellence.
- Benefits: Enjoy a modern workplace in Belfast, great colleagues, and a collaborative team culture.
- Why this job: Be part of an exciting international team and develop your skills in a dynamic legal environment.
- Qualifications: Fluent in German and English, with admin experience and strong MS Office skills required.
- Other info: Experience in law firms is a plus; we value initiative and a proactive attitude.
The predicted salary is between 30000 - 42000 £ per year.
Oracle British and Irish Solicitors is an international law firm. Our expertise covers all major areas of law, with a strong focus on international legal matters. Supporting a growing legal practice means striving for excellence at all levels. Become part of our team and our success!
Location: Belfast Office
About the role:
As our business is growing and we are expanding and require a German speaking Legal Administrative Assistant/Court Scheduling Clerk to help support and enable that growth. The Office Administrator will be based in our Belfast office and work closely with our Frankfurt office.
The Legal Administrative Assistant/Court Scheduling Clerk will ensure smooth, compliant, and cost-effective operations across multiple time zones. They will blend sharp organisational skills with a solid grasp of legal office protocols to keep Lawyers, clients and support teams seamlessly connected.
Job Overview: The Legal Administrative Assistant / Court Scheduling Clerk will be working closely with our Frankfurt office, so will need to be fluent in the German language.
What to expect:
You will take on a variety of exciting tasks as part of an international team, including:
• Administer document-management software, e-filing platforms, and MS 365/Teams.
• File and document management in both electronic and paper formats
• Opening, sorting, scanning, and archiving incoming court correspondence
• Data entry proficient
• Prepare summaries and lists
What we are looking for:
• Previous administration and data entry experience
• Solid MS Office skills
• Proven ability to multi-task and work well under pressure
• Methodical in your working style and have excellent attention to detail skills
• Excellent oral and written communication both English and German are essential
• A structured and independent working style with the ability to prioritise tasks
• Self-starter and the ability to work autonomously; proactive and eager to learn
• Team spirit, initiative, and flexibility
• Native-level German language skills
• Experience in law firms is an advantage
What we offer:
• A modern and secure workplace in the heart of Belfast with excellent transport connections
• A varied and responsible role
• A great working atmosphere with fantastic colleagues from diverse backgrounds
• A team culture built on respect and collaboration
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Legal Administrative Assistant/Court Scheduling Clerk (German Speaking) employer: Oracle Solicitors
Contact Detail:
Oracle Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrative Assistant/Court Scheduling Clerk (German Speaking)
✨Tip Number 1
Familiarise yourself with the specific legal terminology used in both English and German. This will not only help you communicate effectively but also demonstrate your commitment to the role and understanding of the legal field.
✨Tip Number 2
Network with professionals in the legal industry, especially those who work in international law firms. Attend relevant events or join online forums to connect with others who can provide insights or even referrals for the position.
✨Tip Number 3
Brush up on your organisational skills by practising time management techniques. Since the role involves coordinating across multiple time zones, being able to efficiently manage your time will be crucial.
✨Tip Number 4
Showcase your adaptability by preparing examples of how you've successfully handled multiple tasks under pressure in previous roles. This will highlight your ability to thrive in a fast-paced legal environment.
We think you need these skills to ace Legal Administrative Assistant/Court Scheduling Clerk (German Speaking)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and data entry, especially within a legal context. Emphasise your proficiency in both English and German, as this is crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to work under pressure. Mention specific examples of how you've successfully managed multiple tasks in previous roles, and express your enthusiasm for joining an international team.
Highlight Technical Skills: Since the role involves using document-management software and MS 365/Teams, be sure to mention any relevant technical skills or experiences you have with these tools. This will demonstrate your readiness to handle the responsibilities of the position.
Showcase Language Proficiency: Given the requirement for native-level German language skills, include any certifications or experiences that validate your language proficiency. If applicable, mention any previous roles where you used German in a professional setting.
How to prepare for a job interview at Oracle Solicitors
✨Showcase Your Language Skills
Since the role requires fluency in German, be prepared to demonstrate your language skills during the interview. You might be asked to converse in German or translate a document, so practice speaking and writing in German beforehand.
✨Highlight Relevant Experience
Make sure to discuss any previous administration or data entry experience you have, especially in a legal context. Prepare specific examples of how you've successfully managed tasks under pressure, as this will show your ability to thrive in a fast-paced environment.
✨Demonstrate Organisational Skills
The role requires sharp organisational skills, so be ready to talk about your methods for staying organised. Consider sharing examples of how you've effectively managed multiple tasks or projects simultaneously, particularly in a legal setting.
✨Prepare Questions About the Role
Show your interest in the position by preparing thoughtful questions about the role and the firm. Ask about the team dynamics, the tools they use for document management, or how they handle communication across time zones. This demonstrates your proactive nature and eagerness to learn.
