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- Tasks: Support operations by managing queries, recruitment, and compliance training.
- Company: Fastest growing multi-services facilities management company in the UK.
- Benefits: Join a passionate team with opportunities for growth and development.
- Why this job: Be part of a dynamic team making a real difference in operations.
- Qualifications: Administrative experience and excellent communication skills required.
- Other info: Exciting chance to learn and grow in a supportive environment.
Our client is the fastest growing multi-services facilities management company in the UK. Their passion is putting staff and customers at the heart of everything they do. This is a fantastic time to join a growing business.
The role:
- We have an amazing opportunity for an Operations Assistant to join our growing team in Derbyshire.
- Support with the answering Client, colleague and manager queries.
- Support Manager administration duties including change of contract, leavers, electronic filing, writing and sending letters, payroll queries etc.
- Support the management team with recruitment activities such as supporting/conducting interviews and assisting with administration as required.
- Support the process of new starter induction training for newly appointed Colleagues (supporting the resources available within the operational team).
- Manage Personal Data, in accordance with General Data Protection Regulations (GDPR) and internal process.
- Coordinate compliance site training requirements as detailed from the H&S training compliance data.
- Coordinate and issue general communications.
- Support Area managers with the contract renewal process.
- Reconcile billing and purchase orders for third party suppliers - monthly.
- Support finance colleagues with billing and debt related issues.
- Be the initial point of contact for general enquiries, ensuring these are dealt with and/or directed timely and as appropriate.
- Support at Management meetings and produce reports and KPI stats as required.
- Develop a thorough understanding and knowledge of Company systems and assist colleagues.
- Produce mobilisation trackers for new Contracts.
- Process orders for machinery/equipment.
- Update asset lists (site related, IT related, fleet related).
- Maintain equipment/machinery repair logs.
- Maintain records for PAT.
- Assist the Area Manager in the allocation of site cover.
- To undertake other duties and responsibilities as required.
Requirements:
- Administrative experience.
- Excellent client communication skills.
- Proficient IT Skills.
- Great time management.
Operations Administrator in Ipswich employer: Opus Perm
Contact Detail:
Opus Perm Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since our client puts staff and customers at the heart of everything, be ready to share how you align with that passion during your chat.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your administrative experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals to join our growing team!
We think you need these skills to ace Operations Administrator in Ipswich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Administrator role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about joining our growing team and how your skills align with our mission of putting staff and customers at the heart of everything we do.
Show Off Your Communication Skills: Since excellent client communication is key for this role, make sure your application reflects your ability to communicate clearly and effectively. We love seeing candidates who can express themselves well in writing!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our fantastic team!
How to prepare for a job interview at Opus Perm
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and the services they offer. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Prepare for Common Questions
Think about the typical questions you might face for an Operations Administrator role. Be ready to discuss your administrative experience, how you handle client queries, and your approach to time management. Practising your answers can help you feel more confident during the interview.
✨Showcase Your IT Skills
Since the role requires proficient IT skills, be prepared to discuss your experience with various software and tools. If you have specific examples of how you've used technology to improve processes or solve problems, make sure to highlight those during your conversation.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the training process for new starters, or how success is measured in the role. This shows that you’re engaged and thinking about how you can contribute to the company’s growth.
