Finance Assistant

Working basis: Onsite during training at Friars Bridge Road, Ipswich. Once training is completed, the role will move to hybrid basis, 3 days a week onsite.

Work Schedule: Monday to Friday, 37.5 hours per week between the hours of 9am - 5.30pm with 30 minutes paid.

Duration: Temporary basis, 6 months with potential to extend.

Rate of Pay: £13 per hour PAYE.

Are you looking for your first role in Finance? Opus People Solutions are recruiting on a temporary basis for Finance Assistant to join our Clients, Vertas, central finance team based in Ipswich.

Main Purpose of the Job

Reporting to the Accounts Payable Manager, the role holder's main purpose is to:

• Process invoices in an accurate and timely manner
• Ensure invoices have relevant approvals
• Complete supplier payment runs
• Assist in ensuring the Ledger close is done correctly and on time
• Provide cover for holiday or illness across all three sections of the team

Key Relationships

• Accounts Payable Manager
• Transactional Finance Manager
• Service Heads and Contract Managers
• Finance Colleagues

Main Activities and Responsibilities

Purchase Ledger

• To fully understand the purchase to payment process
• To process a high volume of Supplier invoices into the system across multiple legal entities
• To reconcile supplier statements for all legal entities
• To open and scan the post onto the system daily
• To maintain the open queries spreadsheets with both internal and external suppliers following up regularly for updates
• To assist with processing weekly payment runs in the system
• To assist with answering emails in the Accounts Payable inbox

Accounts Receivable

• Allocate all cash receipts to correct customer/invoice in a timely manner, ensure unallocated cash position is constantly reviewed and kept to an acceptable level
• Ensure Accounts Receivable Ledger is maintained, with any queries or unidentified balances investigated and resolved
• Working interactively with and provide support to the Finance Banking Analyst to ensure all cash receipts posted to correct customer account
• Working interactively with and provide support to the Master Data Assistant to ensure all master data relating to customer accounts are accurate
• Working interactively with and provide support to the Credit Control Team to assist with any queries that will enable the effective chasing and collection of debt
• Provide reporting and guidance relating to future customer receipts to the Financial Reporting Manager in order to assist with working capital and cashflow management
• Develop relationships with stakeholders across the business, enhancing operations knowledge which will support the improvement of internal finance processes
• With support of Financial Reporting Manager, implement a controlled process of change in respect to Master Data

Sales Ledger

• To fully understand the Sales ledger Process
• To help process Adhoc Billing from the inbox
• To assist with the inbox ensuring all emails are responded to with the 5-day turnaround time.

Requirements

• Experience in Accounts Payable, Sales Ledger, Purchase Ledger, Invoicing, Finance, Payroll, Banking is beneficial but not essential.
• Can do attitude and eagerness to learn and encourage success within the team.
• GCSE or equivalent grades in C/4 in Mathematics and English.
• Commitment to work onsite 5 days a week during training and then to work onsite 3 days a week.

Apply Now! Send your CV directly to Niamh.