Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage finances, process invoices, and ensure timely payments to suppliers.
- Company: Join a dynamic finance team at Optos, a leader in the industry.
- Benefits: Competitive pay, great benefits, and opportunities for professional growth.
- Why this job: Gain hands-on experience in finance while working with a supportive team.
- Qualifications: HND or degree in Accountancy; experience in fast-paced environments preferred.
- Other info: Perfect for those looking to kickstart their finance career!
The predicted salary is between 30000 - 50000 £ per year.
We are currently looking for a Finance Assistant to join our Finance department. In this role, you will be responsible for maintaining accuracy across key areas, including Accounts Payable, Purchase Ledger, and Banking. You will manage these processes to ensure all tasks are completed promptly and accurately. Additionally, you will prepare payment runs to ensure suppliers are paid in line with agreed terms.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the shared company mailbox ensuring all customers receive excellent service.
- Weekly processing of invoices using three-way match for Optos PLC, France and GmbH.
- Preparation of supplier payments & weekly payment runs.
- Reconcile PLC, France and GmbH Bank account(s) & ensure accurately reflected in ERP system.
- Responsible for processing employee expenses & GL postings.
- Working with internal stakeholders (incl. Stores) to resolve invoice queries.
- Maintain vendor records & ensure all supplier accounts are reconciled.
- Weekly clearing of Return To Vendor (RTV) against GRNI.
- Applications of Credit Notes to match out RTV.
- General accounting duties, including Creditor related period close tasks.
- Tie out intercompany positions between group entities.
- Responsible for monthly reconciliations to ensure controls environment operates effectively.
- Support the Accounts Receivable / Credit Control areas during peak period & annual leave.
- Supports the update of Finance policies & procedures.
MINIMUM QUALIFICATIONS
- HND or degree in Accountancy, or equivalent education gained through work experience.
- Excellent & demonstrable experience in a fast, paced customer focussed environment.
- Recent experience of working with multiple entities and multiple currencies.
- Previous experience of MS Dynamics ERP, banking & expenses systems beneficial.
- Successful problem solving in a cross functional team.
- Ability to work independently & as part of a team.
- Good time management skills to ensure all tasks & reporting are completed in a timely manner.
- Good attention to detail with accurate reporting.
- Good computer skills (MS Office applications).
BENEFITS
At Optos, we offer a highly competitive compensation and benefits package.
Finance Assistant in Dunfermline employer: Optos
Contact Detail:
Optos Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Assistant in Dunfermline
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the hunt for a Finance Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Accounts Payable and Purchase Ledger processes. We recommend practising common interview questions related to these areas so you can showcase your expertise and confidence when it counts.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that Finance Assistant gig! We make it easy for you to showcase your skills and experience directly to the hiring team, so don’t miss out on this opportunity.
We think you need these skills to ace Finance Assistant in Dunfermline
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Assistant role. Highlight your experience with Accounts Payable, Purchase Ledger, and any relevant software like MS Dynamics ERP. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how your previous experiences make you a great fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Attention to Detail: In finance, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on, just like we do in our work.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our awesome team at StudySmarter!
How to prepare for a job interview at Optos
✨Know Your Numbers
Brush up on your financial knowledge, especially around Accounts Payable and Purchase Ledger. Be ready to discuss how you've managed invoices or reconciled accounts in the past. This will show that you understand the core responsibilities of the Finance Assistant role.
✨Demonstrate Customer Service Skills
Since managing the shared company mailbox is part of the job, think of examples where you've provided excellent customer service. Prepare to share how you resolved issues or queries effectively, as this will highlight your ability to maintain strong relationships with suppliers and internal stakeholders.
✨Familiarise Yourself with ERP Systems
If you have experience with MS Dynamics ERP or similar systems, make sure to mention it. If not, do a bit of research on how these systems work and be prepared to discuss how you would adapt to using them. Showing a willingness to learn can go a long way!
✨Time Management is Key
Think about how you manage your time and prioritise tasks, especially in a fast-paced environment. Be ready to provide examples of how you've successfully met deadlines or handled multiple responsibilities at once. This will demonstrate your ability to thrive in the role.
