Options Resourcing are recruiting on behalf of a well-established building services consultancy and contractor that delivers design, installation and commissioning solutions across a variety of sectors, with particular expertise in technically demanding environments. The business is also heavily involved in low-carbon engineering and renewable technologies, supporting clients in meeting sustainability and energy-efficiency objectives. This is an excellent opportunity for a highly organised and proactive Project Coordinator to join a growing team. The role is predominantly administrative and will provide vital support to the project delivery function, ensuring that project documentation, communications and records are managed effectively throughout the project lifecycle. Working closely with Project Managers, Engineers, subcontractors, suppliers and clients, you will help coordinate project information, maintain accurate records and contribute to the successful delivery of projects from inception through to completion. Location: Hampshire office Key Responsibilities Maintain project documentation including handover records, progress updates, drawings, RFIs, technical submittals and project files. Manage document control procedures, ensuring accurate version control and distribution of information. Organise and maintain project records, correspondence, reports and meeting minutes. Track and follow up actions arising from project meetings. Coordinate internal and external project meetings. Assist Project Managers with programme updates, schedules and deliverable tracking. Utilise client and third-party document management systems and project portals. Monitor key project deadlines, submissions and inspection schedules. Provide procurement administration support where required. Support subcontractor and supplier communications and maintain related records. Act as a central point of contact between project teams, suppliers and clients. Prepare and distribute project correspondence, reports and project updates. Handle incoming calls, emails and general office enquiries. Provide administrative assistance to health and safety processes when required. Assist in the preparation and collation of operation and maintenance manuals. Undertake general office administration duties including document preparation, printing and scanning. Provide administrative cover across departments during periods of absence. Support project teams in achieving key milestones and delivery deadlines. Continuously maintain accurate records and help improve administrative processes. Requirements Previous experience in an administrative, project coordination or construction support role. Strong Microsoft Office skills, particularly Word, Excel and Outlook. Experience using document control or project management systems. Excellent organisational skills and attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Strong written and verbal communication skills. Professional and confident approach when dealing with clients, suppliers and colleagues. Proactive and capable of seeing tasks through to completion. Able to work independently as well as part of a team. GCSEs (or equivalent) in English and Maths. What's on Offer Opportunity to work with an established and growing building services business. Exposure to a diverse range of construction and engineering projects. Involvement in sustainable and low-carbon technologies. Supportive team environment with opportunities for professional development. Interested? Click apply now. For more information call Aaron on (phone number removed) or email your CV to (url removed)
Project Coordinator in Fareham employer: Options Resourcing Ltd
Options Resourcing Ltd is an excellent employer, offering a supportive work culture that prioritises employee well-being and professional growth. With a focus on water hygiene and treatment, employees benefit from a full-time, permanent role with competitive salary packages and the opportunity to work across vibrant areas like South London and Kent, all while enjoying the convenience of a company van.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Fareham
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Options Resourcing Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Coordinator at Options Resourcing Ltd.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Options Resourcing Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
