At a Glance
- Tasks: Be the welcoming face of Optio while managing office operations and supporting the team.
- Company: Join a fast-growing global insurance specialist known for innovation and collaboration.
- Benefits: Flexible working, supportive team environment, and opportunities for personal growth.
- Other info: Join a collaborative team with significant scope to grow and take ownership.
- Why this job: Make a real impact in a dynamic role with diverse responsibilities and career development.
- Qualifications: Experience in front-of-house roles, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: London – Onsite (with some flexibility for hybrid)
Hours: Monday to Friday – 8:30am – 5:00pm
Company Description
Optio Group is a global specialist Managing General Agent (MGA) with a presence across the UK, USA, South America, Europe, Asia, and MENA. Known for our innovative and bespoke insurance solutions, we address both simple and complex risks with precision and agility. Supported by top-tier capacity providers and state-of-the-art data-driven models, we deliver exceptional results that cater to the evolving needs of brokers and clients. Our team of highly skilled underwriters and diverse specialists collaborates to foster long-term relationships built on trust, transparency, and consistency. At Optio, we are proud to blend underwriting excellence with a forward-thinking approach, making us one of the fastest-growing MGAs in the UK.
Role Description
We are looking for an organised and proactive Receptionist & Office Administrator to join our London office. This is more than a front-desk role; you will be the welcoming face of Optio while also supporting the wider team with a varied mix of administrative, events, and light executive-assistant duties. Working closely with the wider Secretarial Support team, you will play a central role in keeping the office running smoothly and making it a place people enjoy coming into. The role is hands-on, varied and fast-paced, with significant scope to take ownership of your remit and develop the position over time.
As part of the role you will be expected to:
- Welcome visitors, clients and candidates, ensuring they have a great first impression of the company
- Manage the main phone line, inbox and door, directing enquiries to the right person and handling messages professionally
- Book and manage meeting rooms, set up refreshments, and ensure spaces are tidy and ready for use
- Receive and distribute post, couriers and deliveries, and issue visitor passes in line with building security procedures
- Keep the office running smoothly: stock checks, stationery and kitchen supplies, and liaison with cleaners, contractors and building management, with the support of the Office Manager
- Act as the first point of contact for facilities issues, escalating where needed
- Maintain office documentation, filing systems and shared folders
- Support health and safety processes, including fire warden and first aid duties
- Plan and coordinate internal events with the team, including team lunches, socials, all-hands, off-sites and seasonal celebrations
- Process expenses and coordinate travel and accommodation bookings for the team
- Manage diaries, schedule meetings and arrange logistics for senior team members on an ad-hoc basis
- Prepare simple documents, agendas and meeting packs
- Support the onboarding of new starters, including desk setup, welcome packs and first-day logistics
You will be joining a collaborative and supportive team, and there is considerable opportunity to broaden the role, take on additional responsibility and grow with the business.
Qualifications
- Previous experience in a receptionist, office administrator or similar front-of-house role
- Excellent written and verbal communication skills
- Strong organisational skills and an eye for detail; able to spot the things that need doing before being asked
- Comfortable juggling competing priorities and staying calm under pressure
- Discreet and trustworthy when handling confidential information
Receptionist & Office Administrator in Slough employer: Optio
Optio Group is an exceptional employer that values innovation and collaboration, providing a dynamic work environment in the heart of London. As a Receptionist & Office Administrator, you will not only be the welcoming face of the company but also play a vital role in supporting a diverse team, with ample opportunities for personal and professional growth. With a strong emphasis on employee well-being and a culture that encourages taking ownership of your role, Optio Group stands out as a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Office Administrator in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Receptionist & Office Administrator role. You never know who might have the inside scoop on openings at companies like Optio Group.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Optio Group prides itself on trust and collaboration, so think about how you can showcase your organisational skills and proactive attitude during the chat.
✨Tip Number 3
Don’t just wait for job postings to pop up! Keep an eye on our website and apply directly through it. This shows initiative and gives you a better chance of standing out from the crowd.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that can leave a lasting impression. Mention something specific from your conversation to show you were engaged and are genuinely interested in the role at Optio.
We think you need these skills to ace Receptionist & Office Administrator in Slough
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and enthusiasm into your words. Remember, this role is all about being the welcoming face of Optio!
Tailor Your Application:Make sure to tailor your application specifically for the Receptionist & Office Administrator role. Highlight your relevant experience and skills that match the job description. We love seeing how you can bring your unique strengths to our team!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate a well-structured application that gets straight to the heart of what makes you a great fit for the role.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do at Optio.
How to prepare for a job interview at Optio
✨Know the Company Inside Out
Before your interview, take some time to research Optio Group. Understand their services, values, and recent achievements. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As a Receptionist & Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. This will demonstrate your ability to handle the fast-paced environment at Optio.
✨Practice Your Communication Skills
Since you'll be the first point of contact for visitors and clients, practice clear and professional communication. Consider role-playing common scenarios with a friend to build your confidence in handling inquiries and directing them appropriately.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, and opportunities for growth within the role. This shows that you're not just interested in the job, but also in how you can contribute to the team.
