At a Glance
- Tasks: Manage daily office operations and support finance, HR, and inventory tasks.
- Company: Optio Systems, a leading provider of process control software.
- Benefits: Competitive salary, hands-on experience, and opportunities for growth.
- Other info: Join a supportive team and enjoy a varied role in Nottingham.
- Why this job: Take ownership of your work in a dynamic environment with real impact.
- Qualifications: Experience in office management and finance administration is essential.
The predicted salary is between 30000 - 40000 £ per year.
About Optio Systems: Optio Systems is a leading provider of process control software, trusted by nearly 200 manufacturing sites across the UK, Ireland, North America, and beyond. Formed through the merger of DSL and Datastor, we serve clients in animal feed, paints, and specialist chemicals.
The Role: We're looking for an organised and self-sufficient Office Manager to run the day-to-day operations of our Nottingham site. This is a varied, hands-on position sitting at the heart of the business. You'll support internal teams, centralised finance and HR functions, and external stakeholders across a wide range of responsibilities. This role is well-suited to someone who enjoys having genuine ownership of their work and is comfortable operating across multiple systems and functions without close supervision.
What You'll Be Doing:
- Office operations: keeping the Nottingham site running smoothly, managing supplies, supplier accounts, subscriptions, contracts (utilities, telephony, rent), insurance renewals, and acting as the on-site point of contact for building and landlord matters.
- Finance support: supporting month-end processes, managing invoice generation and WIP imports via Harvest, overseeing NetSuite PO entries, supporting AR escalation, and preparing a monthly jobs-versus-budget analysis for leadership. Consistent availability during month-end is a firm requirement.
- Inventory control: coordinating quarterly inventory checks across the Group, maintaining documentation, and managing system entries for audit purposes.
- Payroll and HR: compiling payroll submissions, managing benefits broker notifications, and supporting new starter onboarding processes.
- Health and safety: working with our SHEQ Manager on office maintenance, ISO requirements, and fire safety administration.
What We're Looking For: Proven experience in office management or a senior administrative role is essential, as is a background in finance administration — particularly billing and invoicing. You'll need to be confident working across software systems, highly organised, and a clear communicator. The role requires daily on-site presence in Nottingham, Monday to Thursday. Experience managing a small team, familiarity with Harvest, NetSuite or HubSpot, and exposure to a technology or professional services environment are all a bonus.
Office Manager in Nottingham employer: Optio Systems Ltd
Optio Systems is an exceptional employer that fosters a collaborative and dynamic work environment in Nottingham, where employees are empowered to take ownership of their roles. With a strong focus on professional development, the company offers ample opportunities for growth and advancement, alongside a supportive culture that values teamwork and innovation. Employees benefit from a hands-on approach to their work, ensuring that every day brings new challenges and rewards in a thriving industry.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Nottingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local meetups, or join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and services, especially if they relate to office management or finance. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in office management and finance clearly. The more comfortable you are, the better you'll come across during the real deal!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager in Nottingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office management and finance administration experience, as well as any relevant software systems you've worked with. We want to see how you fit into our world!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office Manager role at Optio Systems. Share specific examples of your past experiences that align with the responsibilities listed in the job description. Let us know what makes you tick!
Showcase Your Organisational Skills:Since this role requires a high level of organisation, make sure to demonstrate this in your application. Whether it's through your CV layout or the way you present your experiences, we want to see that you can keep things running smoothly. Remember, we love a good structure!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do at Optio Systems!
How to prepare for a job interview at Optio Systems Ltd
✨Know the Company Inside Out
Before your interview, take some time to research Optio Systems. Understand their products, clients, and recent developments in the process control software industry. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your ability to keep operations running smoothly.
✨Familiarise Yourself with Relevant Software
Since the role involves using systems like Harvest and NetSuite, brush up on your knowledge of these tools. If you have experience with similar software, be ready to discuss how you’ve used them in previous roles. This will demonstrate your technical competence and readiness to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and specific challenges the office manager might face. This shows that you’re not just interested in the job, but also in how you can contribute to the team and the company’s success.
