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- Tasks: Support the Managing Director and ensure a smooth-running office environment.
- Company: Join a respected organisation in the safety-critical sector.
- Benefits: Enjoy a competitive salary, private healthcare, and a supportive work culture.
- Why this job: Make a real difference in a dynamic, people-focused environment.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Opportunities for professional development and international travel.
The predicted salary is between 40000 - 40000 £ per year.
Do you thrive in a fast-paced, people-focused environment where you can genuinely make a difference? We’re supporting a growing, highly respected organisation in the safety-critical sector to find an experienced Executive Assistant & Office Manager to support their UK Managing Director and wider team. This is a brilliant opportunity for someone who enjoys variety, responsibility and being right at the heart of a business.
The Role
This is a dual role combining high-level EA support with full responsibility for the smooth running of a busy Head Office. You’ll act as a true right hand to the Managing Director, ensuring their time is optimised and priorities are managed, while also creating a professional, welcoming and well-organised office environment for the wider team and visiting stakeholders. You’ll be central to how the business operates day-to-day.
Key Responsibilities
- Full Executive Assistant support to the Managing Director including diary, inbox, travel and meeting coordination
- Acting as a gatekeeper and ensuring priorities are effectively managed
- Overseeing the day-to-day running of the office and creating a positive working environment
- First point of contact for internal queries relating to office, travel and events
- Managing relationships with suppliers, building management and external partners
- Coordinating customer visits and ensuring a professional and welcoming experience
- Organising internal meetings, events and external venues
- Supporting recruitment and onboarding, helping to create a strong first impression
- Managing office supplies, post and logistics
- Supporting quality processes and documentation where required
- Ownership of office Health & Safety and risk management processes
- Supporting security vetting processes (BPSS)
About You
- Proven experience as an Executive Assistant at senior level
- Previous Office Management experience
- Highly organised with the ability to juggle multiple priorities
- Confident, approachable and able to build relationships quickly
- Proactive and solutions-focused in your approach
- Strong communication skills with a professional, polished manner
- Comfortable working both independently and as part of a team
- Strong Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint)
- Willingness to travel occasionally within the UK and internationally
What’s On Offer
- Competitive salary
- Pension scheme
- Private healthcare
- Life assurance
- Cycle to Work scheme
- Structured onboarding and ongoing development
- Opportunity to spend time at international HQ
- A supportive, collaborative and growing business environment
Office Manager in London employer: Optimum TA Ltd
Contact Detail:
Optimum TA Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show up confident and ready to impress. Tailor your answers to reflect how your skills align with their needs, especially in a fast-paced environment.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how important it is to articulate your experience and demonstrate your organisational skills clearly.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles as an Executive Assistant and Office Manager, showcasing how you've thrived in fast-paced environments.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're the perfect fit for this role. Share specific examples of how you've supported senior management and created a positive office environment.
Showcase Your Organisational Skills: In your application, emphasise your ability to juggle multiple priorities. We want to see how you manage your time and keep everything running smoothly, so don’t hold back on those examples!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Optimum TA Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Office Manager. Familiarise yourself with the key tasks mentioned in the job description, like diary management and office logistics. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to juggle tasks effectively, which is crucial for this position.
✨Build Rapport with the Interviewers
As an Office Manager, you'll need to build relationships quickly. Use the interview as an opportunity to connect with your interviewers. Be approachable, smile, and engage in small talk where appropriate. This will showcase your interpersonal skills and help create a positive impression.
✨Prepare Questions That Matter
At the end of the interview, you'll likely be asked if you have any questions. Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the Managing Director faces. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.