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For Companies At a Glance
- Tasks: Process supplier invoices and manage accounts with precision and efficiency.
- Company: Join a well-established business in the heart of York City Centre.
- Benefits: Enjoy a competitive salary of £25k plus benefits and opportunities for growth.
- Why this job: Be part of a dynamic team where your ideas for improvement are valued.
- Qualifications: Experience in high volume purchase ledger or as an accounts assistant is essential.
- Other info: Strong IT skills, especially in Excel, are a must for this role.
Optimum Recruitment Group are working with a well-established business in York City Centre who are looking to appoint a Purchase Ledger Assistant on a permanent basis. The role would suit an experienced purchase ledger clerk or accounts assistant with strong IT skills.
The purchase ledger assistant is responsible for processing supplier invoices, reconciling supplier accounts and providing information for payment batches on a timely basis and in an accurate manner, in accordance with company terms.
Duties will include:
- Ensuring that purchase ledger transactions are processed and carry out month end accounting procedures efficiently ensuring accounting records are up to date.
- Communicate to line management ideas for improvement, aimed at enhancing performance and efficiency at company, team and personal levels.
- Check accuracy of accruals to contracts.
- Manage own supplier accounts and be the main contact for queries and dealing with outcomes.
- Process high volume of invoices ensuring all invoices are allocated to reflect accurate costs.
- Ensure supplier statement reconciliations are carried out.
- Checking of supplier invoices as received, investigating and resolving variances from accrued amounts.
- Managing a selection of supplier accounts and ensuring that invoices are entered accurately, on a timely basis and paid to company terms.
- Preparation of invoices ready for payment.
- Manage supplier accruals for month end deadline.
- General accounts administration and non-routine payment processing.
As the successful candidate you must be able to demonstrate the following knowledge, skills and experience requirements:
- Previous experience of working in a high volume purchase ledger environment or experience as an accounts assistant.
- A high level of numeracy and data understanding/manipulation.
- Proven excel skills including v look ups and pivot tables.
- Excellent customer service skills as the supplier contact point.
- Able to work under pressure and meet deadlines with strong attention to detail.
Salary 25k plus benefits depending on skills and experience.
Purchase Ledger Assistant employer: Optimum Recruitment Group Limited
Contact Detail:
Optimum Recruitment Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Familiarise yourself with common purchase ledger software and tools. Being well-versed in systems like Sage or QuickBooks can give you an edge, as employers often look for candidates who can hit the ground running.
✨Tip Number 2
Brush up on your Excel skills, especially v-lookups and pivot tables. You might want to practice these functions, as they are crucial for managing high volumes of data efficiently in this role.
✨Tip Number 3
Prepare to discuss your experience with supplier account management. Think of specific examples where you've resolved discrepancies or improved processes, as this will demonstrate your problem-solving abilities.
✨Tip Number 4
Showcase your customer service skills during any interviews. As the main contact for suppliers, being able to communicate effectively and handle queries is essential, so be ready to share relevant experiences.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger or accounts assistance. Emphasise your IT skills, particularly your proficiency in Excel, and any experience with high-volume invoice processing.
Craft a Strong Cover Letter: In your cover letter, explain why you are a great fit for the Purchase Ledger Assistant role. Mention specific examples of how you've successfully managed supplier accounts or improved processes in previous roles.
Highlight Key Skills: Clearly outline your numeracy skills and attention to detail in your application. Provide examples of how you've handled high-pressure situations or met tight deadlines in past positions.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Optimum Recruitment Group Limited
✨Showcase Your IT Skills
Since the role requires strong IT skills, especially in Excel, be prepared to discuss your experience with v-lookups and pivot tables. You might even want to bring examples of how you've used these skills in previous roles.
✨Demonstrate Attention to Detail
As a Purchase Ledger Assistant, accuracy is key. During the interview, highlight instances where your attention to detail has helped prevent errors or improved processes in your past work.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding supplier queries and invoice discrepancies. Think of specific examples from your experience where you successfully resolved issues.
✨Communicate Improvement Ideas
The job description mentions enhancing performance and efficiency. Be ready to share any ideas you have for improving processes based on your previous experiences, showing that you're proactive and forward-thinking.
