At a Glance
- Tasks: Provide flexible administrative support to ensure smooth business operations.
- Company: Optimo Care Group focuses on delivering high-quality care services.
- Benefits: Enjoy a hybrid work model with 1 day in-office and 2 days remote.
- Other info: Perfect for students seeking part-time work while studying.
- Why this job: Join a supportive team and gain valuable experience in a fast-paced environment.
- Qualifications: Previous admin experience and strong organisational skills are essential.
The predicted salary is between 19200 - 19200 £ per year.
2 days ago Be among the first 25 applicants
This range is provided by Optimo Care Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Job Title: Administrative Support
Location: Colchester Office
Reports to: Operational Manager (LR)
Hours: Part-time - 3 days per week
Initial working pattern: 1 day in-office, 2 days from home
From September: 2 days in-office, 1 day from home
Salary: £19,200 per annum (pro rata of £32,000)
Job Purpose
To provide high-quality, flexible administrative support to assist the smooth and efficient running of the business. This includes supporting the operational manager and service managers in a range of day-to-day tasks across the supported living services.
Key Responsibilities
General Administration
Deliver day-to-day administrative support to the operational manager and wider management team.
Maintain accurate, well-organised records and documentation.
Draft and send professional correspondence on behalf of managers.
Provide ad hoc support to the operational manager as required, depending on business needs.
Meeting Support
Attend internal meetings to take accurate, confidential minutes.
Distribute agendas and minutes promptly and follow up on assigned actions.
Provide note-taking support during staff interviews, where required.
Data Input & Systems Support
Accurately input and update data on new and existing systems.
Assist in setting up and maintaining digital trackers, shared folders, and internal databases.
Audit and Monitoring
Carry out internal, office-based audits such as agency usage, training records, and compliance documentation.
Escalate any concerns or missing information to relevant team members for resolution.
Communication and Follow-Up
Communicate with managers to chase outstanding documentation, actions, or responses.
Track follow-ups and ensure deadlines are monitored and maintained.
Stationery and Office Supplies
Monitor stationery levels at the Colchester Office.
Liaise with the relevant staff or suppliers to ensure timely restocking and order fulfilment.
Other Duties
Support with any other administrative tasks as required to contribute to business efficiency and regulatory compliance.
Person Specification
Essential:
Previous administrative experience
Excellent organisational skills with strong attention to detail
Effective written and verbal communication skills
Competent user of Microsoft Office (Word, Excel, Outlook)
Able to manage confidential and sensitive information professionally
Self-motivated and reliable, especially when working remotely
Comfortable working in a fast-paced environment where priorities may shift throughout the day
Desirable:
Experience in the health or social care sector
Familiarity with CQC standards or local authority compliance processes
Values and Behaviour Expectations
Approachable, respectful, and professional in all communication
Flexible and adaptable to changing priorities and workloads
Organised and proactive in managing tasks and responsibilities
Collaborative, supportive team player with a commitment to high standard
LPINDOR
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
AdministrativeIndustries
Individual and Family Services
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#J-18808-LjbffrPart-Time Administrative Support in Colchester employer: Optimo Care Group
Optimo Care Group is an excellent employer that values flexibility and work-life balance, offering a part-time Administrative Support role with the opportunity to work from home. Our supportive work culture fosters collaboration and professional growth, ensuring that employees are equipped with the skills needed to thrive in a dynamic environment. Located in Colchester, we provide a meaningful opportunity to contribute to the health and social care sector while enjoying a competitive salary and a commitment to employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Administrative Support in Colchester
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the day-to-day responsibilities will help you demonstrate your knowledge and readiness during any interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will show that you can handle the fast-paced environment described in the role.
✨Tip Number 3
If you have experience in the health or social care sector, be sure to mention it. Even if it's not extensive, any relevant experience can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your familiarity with Microsoft Office tools, especially Excel and Word. Being able to showcase your proficiency can give you an edge, as these are essential for the role.
We think you need these skills to ace Part-Time Administrative Support in Colchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative experience and skills. Emphasise your organisational abilities, attention to detail, and proficiency in Microsoft Office, as these are key for the role.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses the job description. Mention your previous administrative roles and how they have prepared you for this position. Show enthusiasm for supporting the operational manager and the wider team.
Highlight Relevant Skills:In your application, clearly outline your effective written and verbal communication skills. Provide examples of how you've managed confidential information and adapted to changing priorities in past roles.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative support role.
How to prepare for a job interview at Optimo Care Group
✨Showcase Your Organisational Skills
As the role requires excellent organisational skills, be prepared to discuss specific examples from your previous experience where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail.
✨Demonstrate Effective Communication
Since the job involves drafting correspondence and taking minutes, practice articulating your thoughts clearly. During the interview, focus on your ability to communicate professionally and effectively, both verbally and in writing.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable using Microsoft Office, especially Word and Excel, as these are essential for the role. If possible, mention any specific tools or systems you've used in the past that relate to data input and management.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle various administrative challenges. Think of scenarios where you had to adapt to changing priorities or manage confidential information, and be ready to explain your approach and the outcomes.
