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For Companies At a Glance
- Tasks: Support senior leaders with admin tasks, meeting prep, and business growth coordination.
- Company: Join a dynamic team focused on strategic growth and operational excellence.
- Benefits: Enjoy a fast-paced environment with opportunities for personal impact and professional development.
- Why this job: Be at the heart of the business, influencing daily operations and driving success.
- Qualifications: Experience in PA, EA, or office management roles; strong communication skills required.
- Other info: Ideal for those who thrive in chaos and love taking ownership.
The predicted salary is between 28800 - 42000 £ per year.
We’re looking for an experienced Executive PA & Office Manager who thrives in a fast-paced, people-focused environment. This is a central role supporting a board of directors, offering a rare opportunity to make a real impact across the business. You’ll be a key player in ensuring operations run smoothly, documentation is spot-on, and the leadership team are free to focus on strategic growth.
If you enjoy taking ownership, love structure, and have a natural curiosity for how things work (and how they can work better), this could be the role for you.
What You’ll Be Doing
- Acting as a trusted gatekeeper and support system to the senior leadership team
- Owning all things admin: diary management, travel, meeting prep, presentations, and follow-ups
- Supporting business growth by coordinating tenders and supplier onboarding (PQQs)
- Ensuring business certifications and compliance materials are up to date on relevant portals
- Coordinating insurances, renewals, and claims with minimal fuss
- Managing internal systems and communication tools, ensuring staff and stakeholders always have access to the right information
- Looking after company benefits, pension updates, and payroll administration (small scale)
- Helping drive marketing output with polished support materials and event planning
- Bringing clarity and structure to meetings through agenda creation, note-taking, and action tracking
- Jumping in where needed across operations to keep the business moving
What You Bring
- Professional presence with strong personal impact
- Excellent written and verbal communication with a natural, people-first approach
- Proven track record in a PA, EA, or office management role, ideally working with senior leaders
- A proactive attitude to improving systems, solving problems, and staying one step ahead
- Comfortable navigating documents for tenders, compliance, and governance
- Background in fast-paced sectors like construction, engineering, or commercial services preferred
This isn’t just a support role, it’s a chance to be right at the centre of the business, influencing how things are run day to day. If you take pride in being the person people rely on, and you enjoy building calm in the chaos, we’d love to hear from you.
Office Manager employer: Optimise by Recruitment
Contact Detail:
Optimise by Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network with professionals in the industry, especially those who have experience as Executive PAs or Office Managers. Attend relevant events or join online forums to connect with people who can provide insights and potentially refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the specific tools and software commonly used in office management roles, such as project management tools and communication platforms. Being proficient in these can set you apart during interviews.
✨Tip Number 3
Prepare to discuss your previous experiences in detail, particularly how you've supported senior leaders and improved operational efficiency. Use specific examples that highlight your problem-solving skills and proactive attitude.
✨Tip Number 4
Research StudySmarter's company culture and values. Tailor your conversations during interviews to reflect how your personal values align with ours, demonstrating that you're not just a fit for the role but also for our team.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and support roles. Emphasise your skills in diary management, communication, and problem-solving, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your background aligns with the company's needs. Mention specific examples of how you've successfully supported senior leaders in previous positions.
Highlight Relevant Skills: In your application, focus on skills that are particularly relevant to the job description, such as your ability to manage multiple tasks, coordinate meetings, and maintain compliance documentation. Use bullet points for clarity.
Showcase Your Proactive Attitude: Demonstrate your proactive approach by including examples of how you've improved systems or processes in past roles. This will show the company that you can bring value and drive efficiency in their operations.
How to prepare for a job interview at Optimise by Recruitment
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to keep things running smoothly. Prepare examples of how you've successfully managed diaries, coordinated meetings, or streamlined processes in previous roles.
✨Communicate Clearly and Confidently
Strong communication is key in this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you’ve effectively communicated with senior leaders and stakeholders in the past.
✨Demonstrate Proactivity
Employers are looking for someone who takes initiative. Share instances where you've identified problems and implemented solutions before they escalated. This will show that you can stay one step ahead in a fast-paced environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about potential challenges you might face in the role and how you would address them. This will help you illustrate your critical thinking skills during the interview.
