Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the CEO and Senior Leadership Team with diary management, event organisation, and project participation.
- Company: Optimas Solutions is a global distributor of supply chain solutions and engineering support.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: Be part of a high-impact team that drives strategic decisions and fosters a collaborative culture.
- Qualifications: Experience in administration at a senior level, advanced Microsoft Office skills, and excellent communication abilities.
- Other info: This is a full-time role based in Hereford, England, ideal for motivated self-starters.
The predicted salary is between 28800 - 42000 £ per year.
In this highly visible role, you will provide proactive support to the CEO – International and the International Senior Leadership Team across the International Region. You will be instrumental in maintaining a highly professional working environment for the Senior Leadership Team that allows them to fully perform their strategic roles within the company. The Executive Assistant will hold the Leadership Team to account in the assimilation and preparation of critical business documents and presentations. You will support key projects across the Region in line with business objectives, and you will facilitate critical decisions made across the entire Optimas business.
Optimas is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.
This role represents the International Senior Leadership Team. The SLT is accountable for the strategic decisions that will ensure the continued performance, success and growth of the Optimas Business within the International Region. The SLT is responsible for communications, statutory reporting and representing Optimas to the very highest standards both internally and in all external interactions.
Key Result Areas:
- Diary management for the CEO, International and other members of the Senior Leadership Team, ensuring necessary travel arrangements, required Visas and travel documentation are in place.
- Organisation of corporate events, meetings, conference calls and functions internally and externally as required, supporting with planning and preparation.
- Participation in key strategic projects, as identified.
- Lead planning and organisation of Optimas company events and celebrations taking place in the UK.
- General assistance to include, agenda setting, minute taking, preparation of reports and presentations, correspondence, arranging meetings, arranging refreshments for meetings and other general assistance as required.
- Interact effectively with customers and peers within the greater organization to drive superior business results.
- Management of the Office Coordinator and Reception requirements.
- Liaising with the Facilities Manager to coordinate refurbishment projects and general maintenance of UK facilities.
- Acting in a professional and responsible manner at all times; to keep confidential information which by the nature of this role will be shared.
- Meeting or exceeding agreed Key Performance Indicators.
- The post-holder will be required to undertake such tasks as may be reasonably expected within the scope and level of the role.
Additional Key Duties:
- Support the International Senior Leadership Team, implementing crucial measures and initiatives as required.
Knowledge, Training, Experience & Skills Required:
- Highly-experienced Administrator with a proven track record of working at senior-management level.
- Advanced Microsoft Office skills including Word, Excel and PowerPoint.
- Excellent English language skills both written and verbal.
- Confident and assertive character.
- Excellent organisational skills.
- Attention to detail.
- Appreciation of significance of confidentiality.
- Used to working in fast-paced, pressurised environments ensuring deadlines are met.
- Ability to handle multiple tasks and projects efficiently.
- Cost-aware, results-driven and used to working to deadlines.
- Emotional intelligence, commercial awareness and ability to adapt.
- A team player attitude that embodies credibility and integrity.
- A work style that is self-managed, rigorous, and keenly organisational.
- A strong strategic and business mindset; business acumen is key in addition to technical strengths.
- Excellent interpersonal, verbal, written, and presentation skills.
- Highly motivated, high energy, “can do” attitude, self-starter with a strong sense of urgency.
Executive Assistant employer: Optimas Solutions
Contact Detail:
Optimas Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of an Executive Assistant, especially in a fast-paced environment. Understanding the nuances of diary management and event organisation will help you demonstrate your capability during any discussions.
✨Tip Number 2
Showcase your advanced Microsoft Office skills by preparing a mock presentation or report that highlights your proficiency. This can be a great conversation starter and demonstrates your readiness for the role.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide insights into the specific challenges faced in the position and how to effectively navigate them, which can be invaluable during interviews.
✨Tip Number 4
Research Optimas Solutions and their international operations. Being knowledgeable about the company’s goals and recent projects will allow you to tailor your conversations and show genuine interest in contributing to their success.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly any roles where you've supported senior management. Emphasise your organisational skills, attention to detail, and ability to manage multiple tasks.
Craft a Compelling Cover Letter: In your cover letter, address how your skills align with the key responsibilities outlined in the job description. Mention specific examples of how you've successfully managed diaries, organised events, or contributed to strategic projects in previous roles.
Showcase Relevant Skills: Highlight your advanced Microsoft Office skills and excellent English language proficiency. Provide examples of how you've used these skills in a professional setting, especially in creating reports and presentations.
Demonstrate Professionalism: Throughout your application, convey a professional tone that reflects the high standards expected in this role. Be sure to proofread your documents for any errors and maintain a formal yet approachable style.
How to prepare for a job interview at Optimas Solutions
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks and projects efficiently is crucial. Be prepared to discuss specific examples of how you've successfully organised events or managed complex schedules in the past.
✨Demonstrate Confidentiality Awareness
This role requires a high level of discretion. During the interview, highlight your understanding of confidentiality and provide examples of situations where you maintained privacy while handling sensitive information.
✨Exhibit Strong Communication Skills
Excellent verbal and written communication skills are essential for this position. Prepare to discuss how you've effectively communicated with senior management and other stakeholders, and be ready to showcase your proficiency in Microsoft Office tools.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in fast-paced environments. Think of scenarios where you've had to adapt quickly to changes or handle unexpected challenges, and be ready to explain your thought process and outcomes.
