At a Glance
- Tasks: Support daily operations in our vibrant London showroom and assist the sales team.
- Company: Join a dynamic team in a welcoming and professional environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a friendly workplace culture.
- Other info: Perfect for those looking to kickstart their career in sales and office management.
- Why this job: Be the face of our showroom and make a real impact on customer experiences.
- Qualifications: Friendly, organised, and a strong communicator with a proactive attitude.
The predicted salary is between 24000 - 30000 € per year.
We are looking for a proactive and personable Office / Sales Assistant to support the day-to-day operations of our London showroom. This is a varied and hands-on role where you’ll be central to ensuring the showroom runs smoothly, while also providing key administrative support to the sales team. You will be the first point of contact for visitors and facilities-related matters, playing a vital role in maintaining a professional, welcoming, and efficient environment.
Main duties include:
- Showroom Management
- Ensure the showroom is consistently presentable and welcoming
- Greet visitors, offer refreshments, and direct them appropriately
- Manage visitor sign-in/sign-out procedures
- Coordinate meeting room bookings for internal and external use
- Organise and provide refreshments for meetings
- Arrange catering, including lunch orders when required
- Facilities & Office Management
- Act as the main contact for building maintenance and facilities issues at the showroom
- Liaise with contractors and Head Office to resolve facilities issues efficiently
- Manage planned maintenance schedules and documentation
- Monitor and replenish office supplies (stationery, kitchen items, etc.)
- Oversee deliveries and stock levels of food and beverages
- Maintain office equipment, including coffee machines and appliances
- Report and follow up on cleaning issues
- Manage access and security systems (e.g. key cards, entry systems)
- Maintain office plants and general workspace upkeep
- Keep an accurate log of maintenance issues and resolutions
- Sales & Administrative Support
- Support the sales team with administrative tasks and tender submissions
- Attend sales meetings and distribute meeting minutes
- Assist with organising events, training, travel, and accommodation
- Help coordinate client entertainment and showroom events
- Maintain showroom samples and marketing materials
- Provide ad hoc administrative support across the business
What we are looking for:
- Friendly, confident, and professional manner
- Strong team player with a collaborative approach
- Excellent communication skills (written and verbal)
- Highly organised with strong attention to detail
- Proactive and able to use initiative
- Reliable and dependable
- Smart and professional appearance
- Competent in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Previous experience as a First Aider and/or Fire Warden (desirable)
Office Sales Assistant employer: Optima
Join our dynamic team as an Office Sales Assistant in our vibrant London showroom, where you'll play a crucial role in creating a welcoming environment for visitors and supporting our sales team. We pride ourselves on fostering a collaborative work culture that values initiative and attention to detail, offering ample opportunities for professional growth and development. With a focus on employee well-being and a commitment to maintaining a positive workplace atmosphere, we ensure that every team member feels valued and empowered to contribute to our success.
StudySmarter Expert Advice🤫
We think this is how you could land Office Sales Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine in front of the hiring team.
✨Tip Number 3
Dress to impress! Make sure you look smart and professional for your interview. First impressions matter, and showing up well-dressed can set a positive tone right from the start.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Sales Assistant
Some tips for your application 🫡
Show Your Personality:We want to see the real you! When writing your application, let your friendly and confident nature shine through. Use a conversational tone that reflects your personality, as we’re looking for someone who can create a welcoming atmosphere in our showroom.
Tailor Your Application:Make sure to customise your application to highlight your relevant experience and skills. Mention specific examples of how you've managed similar tasks or environments before, especially those that show your organisational skills and attention to detail.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and long-winded sentences. Make it easy for us to see why you’d be a great fit for the Office Sales Assistant role!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Optima
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like showroom management and administrative support. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your People Skills
As the first point of contact, being personable is crucial. Prepare examples of how you've successfully interacted with customers or clients in the past. Highlight your friendly and professional manner to show you can create a welcoming environment.
✨Be Organised and Detail-Oriented
Since the role requires strong organisational skills, come prepared with examples of how you've managed multiple tasks effectively. Discuss any systems or tools you use to stay organised, especially in busy environments.
✨Dress to Impress
First impressions matter! Make sure you dress smartly and professionally for the interview. This not only shows respect for the company but also reflects the professional appearance they expect from their Office Sales Assistant.
