At a Glance
- Tasks: Support daily operations in our vibrant London showroom and assist the sales team.
- Company: Join a dynamic team in a welcoming and professional environment.
- Benefits: Gain hands-on experience, develop skills, and enjoy a friendly workplace.
- Other info: Perfect for those looking to grow in a supportive and collaborative setting.
- Why this job: Be the face of our showroom and make a real impact on customer experiences.
- Qualifications: Friendly, organised, and a great communicator with a proactive attitude.
The predicted salary is between 25000 - 30000 € per year.
We are looking for a proactive and personable Office / Sales Assistant to support the day-to-day operations of our London showroom. This is a varied and hands-on role where you'll be central to ensuring the showroom runs smoothly, while also providing key administrative support to the sales team. You will be the first point of contact for visitors and facilities-related matters, playing a vital role in maintaining a professional, welcoming, and efficient environment.
Main duties include:
- Showroom Management
- Ensure the showroom is consistently presentable and welcoming
- Greet visitors, offer refreshments, and direct them appropriately
- Manage visitor sign-in/sign-out procedures
- Coordinate meeting room bookings for internal and external use
- Organise and provide refreshments for meetings
- Arrange catering, including lunch orders when required
- Facilities & Office Management
- Act as the main contact for building maintenance and facilities issues at the showroom
- Liaise with contractors and Head Office to resolve facilities issues efficiently
- Manage planned maintenance schedules and documentation
- Monitor and replenish office supplies (stationery, kitchen items, etc.)
- Oversee deliveries and stock levels of food and beverages
- Maintain office equipment, including coffee machines and appliances
- Report and follow up on cleaning issues
- Manage access and security systems (e.g. key cards, entry systems)
- Maintain office plants and general workspace upkeep
- Keep an accurate log of maintenance issues and resolutions
- Sales & Administrative Support
- Support the sales team with administrative tasks and tender submissions
- Attend sales meetings and distribute meeting minutes
- Assist with organising events, training, travel, and accommodation
- Help coordinate client entertainment and showroom events
- Maintain showroom samples and marketing materials
- Provide ad hoc administrative support across the business
What we are looking for:
- Friendly, confident, and professional manner
- Strong team player with a collaborative approach
- Excellent communication skills (written and verbal)
- Highly organised with strong attention to detail
- Proactive and able to use initiative
- Reliable and dependable
- Smart and professional appearance
- Competent in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Previous experience as a First Aider and/or Fire Warden (desirable)
Office Sales Assistant in City of London employer: Optima
Join our dynamic team as an Office Sales Assistant in our vibrant London showroom, where you'll enjoy a supportive work culture that values collaboration and initiative. We offer competitive benefits, opportunities for professional growth, and a chance to be at the heart of our operations, ensuring a welcoming environment for both clients and colleagues. With a focus on employee development and a commitment to maintaining a positive workplace, we are dedicated to making your experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Office Sales Assistant in City of London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine in front of the hiring team.
✨Tip Number 3
Dress to impress! Make sure you look smart and professional for your interview. First impressions matter, and showing up well-dressed can set a positive tone right from the start.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Sales Assistant in City of London
Some tips for your application 🫡
Show Your Personality:We want to see the real you! When writing your application, let your personality shine through. Use a friendly tone and don’t be afraid to show your enthusiasm for the role. Remember, we’re looking for someone personable!
Tailor Your Application:Make sure to customise your application to match the job description. Highlight your relevant experience and skills that align with what we’re looking for in an Office Sales Assistant. This shows us you’ve done your homework and are genuinely interested.
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon and make sure to proofread for any typos or errors – attention to detail is key!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Optima
✨Know the Showroom Inside Out
Before your interview, take some time to familiarise yourself with the showroom's layout and offerings. This will not only help you answer questions confidently but also show your genuine interest in the role and the company.
✨Show Off Your People Skills
As the first point of contact for visitors, it's crucial to demonstrate your friendly and professional manner. Practice greeting someone as if they were a visitor to the showroom, and think about how you would make them feel welcome and valued.
✨Be Organised and Detail-Oriented
Prepare examples from your past experiences that highlight your organisational skills and attention to detail. Whether it’s managing schedules or coordinating events, having specific stories ready will showcase your ability to handle the varied tasks of the role.
✨Brush Up on Microsoft Office Skills
Since the job requires competence in Microsoft Office, make sure you're comfortable with Outlook, Excel, Word, and PowerPoint. Consider doing a quick refresher on any features you might not use regularly, so you can confidently discuss your proficiency during the interview.
