At a Glance
- Tasks: Organise meetings, draft agendas, and manage follow-up actions in a dynamic environment.
- Company: Join a supportive team at a reputable organisation in Leatherhead.
- Benefits: Enjoy flexible hours, generous pension, and training opportunities.
- Other info: Earn £100 for referring a friend and enjoy hybrid working options.
- Why this job: Make an impact by ensuring smooth communication and collaboration within the team.
- Qualifications: Experience in minuting meetings and proficiency in Microsoft Office 365 required.
Based in Leatherhead
Up to £27,000 salary (DOE)
28-35 hours per week over 4/5 days
Flexible working hours: 8am - 4pm/9am - 5pm
Hybrid working
Benefits:
- Very generous pension
- Death in service scheme
- Mileage payments
- Training provided
- Parking onsite (first come, first served basis)
Job Description:
- Organise and attend committee meetings (in-person and online)
- Drafting agendas, minutes and managing follow up actions
- Send invites and ensure timely distribution of agendas and papers
- Follow up on meeting actions to ensure completion
- Book venues, arrange refreshments, and keep attendees informed
- Maintain up-to-date contact and circulation lists
- Record meeting attendance and report to the Business Manager/Accountant
- File documents systematically for easy access and reference
- Communicate professionally via email, phone, and in person
- Attend weekly Teams meetings and update the shared calendar as needed
- Arrange ad hoc meetings at Directors’ request
- Carry out other relevant duties as required
- Maintain confidentiality at all times
Person Specification:
- Proven experience in attending and accurately minuting complex meetings
- Strong proficiency in Microsoft Office 365, with particular expertise in Microsoft Teams
- Excellent organisational skills with the ability to plan, prioritise, and manage a varied workload
- Flexible and adaptable, able to respond effectively to changing demands and pressures
- Clear and confident communicator, both written and verbal
- Collaborative team player with a positive and proactive approach
- Full UK driving licence as travel to meetings required (once a month)
Administrator Coordinator in Surrey employer: Optima Recruitment
Optima Recruitment is an excellent employer, offering a dynamic work environment in Epsom where teamwork and customer satisfaction are at the forefront. Employees benefit from competitive salaries, overtime opportunities, and a comprehensive holiday and pension scheme, all while enjoying a culture that promotes hands-on experience and professional growth in the installation sector.
We think you need these skills to ace Administrator Coordinator in Surrey
Meeting Organisation
Minute Taking
Agenda Drafting
Microsoft Office 365
Microsoft Teams
Organisational Skills
Time Management
