At a Glance
- Tasks: Be the friendly face of the office, managing calls and greeting visitors.
- Company: Join a dynamic team in a busy office environment.
- Benefits: Gain valuable experience and develop your admin skills.
- Other info: Opportunity to work in a fast-paced, supportive environment.
- Why this job: Perfect for those who love organisation and making a positive impact.
- Qualifications: Strong communication skills and proficiency in Microsoft Office.
The predicted salary is between 12 - 15 € per hour.
Temp Administrator / Receptionist
Monday to Friday, 9:00am - 5:30pm (37.5 hours/week)
Monday 25th May for 2 weeks, possibly longer
Chessington
We are looking for a proactive and organised Admin / Receptionist to support our client’s busy office on a temporary basis. You’ll be the friendly face of the company greeting visitors, managing calls, and keeping the office running smoothly.
Day-to-day, you’ll handle admin tasks such as:
- Travel bookings
- Post
- Data entry
- Supporting the wider team with general office coordination
Reception:
- Meet and greet guests
- Preparation of public areas and meeting rooms
- Filling up fridges with cold drinks
- Co-ordinate incoming calls to the correct recipients
- Purchasing and coordination of staff and guest refreshments
- Daily clean of coffee machine
- Purchasing of stationery
- Diary management
General Admin:
- Daily staff attendance sheet
- Shredding, filing and general office tidying
- Organise TNT/UPS shipments
- Post distribution and collection
- Booking travel to include flights, hotels etc.
- Admin and accounts filing support
- Helping out admin team as and when required
What we’re looking for:
- Confident, professional, and friendly communicator
- Strong organisational skills and attention to detail
- Proficient with Microsoft Office (Excel, Word, Outlook)
- Previous admin or reception experience preferred
- Able to hit the ground running in a fast-paced environment
Receptionist / Administrator employer: Optima Recruitment
Join a dynamic team in Chessington where your role as a Receptionist/Administrator will be pivotal in creating a welcoming atmosphere for visitors and ensuring the smooth operation of our busy office. We pride ourselves on fostering a supportive work culture that values proactive individuals, offering opportunities for personal growth and development while enjoying a friendly and collaborative environment. With flexible working hours and a focus on employee well-being, this temporary position is an excellent way to gain valuable experience in a thriving workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist / Administrator
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being the friendly face of their office.
✨Tip Number 2
Practice your communication skills! Since you'll be the go-to person for greeting visitors and managing calls, it’s crucial to come across as confident and professional. Try role-playing with a friend or family member to get comfortable.
✨Tip Number 3
Get organised! Create a checklist of the admin tasks mentioned in the job description. This will not only help you prepare but also demonstrate your strong organisational skills during interviews.
✨Tip Number 4
Finally, don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing proactive candidates who take the initiative to reach out directly.
We think you need these skills to ace Receptionist / Administrator
Some tips for your application 🫡
Show Your Personality:When you're writing your application, let your friendly and professional side shine through. We want to see the real you, so don’t be afraid to add a personal touch that reflects your communication style!
Tailor Your Experience:Make sure to highlight any previous admin or reception experience you have. We’re looking for someone who can hit the ground running, so connect your past roles to the tasks mentioned in the job description.
Be Organised:Just like the role requires strong organisational skills, your application should reflect that too! Keep it neat, structured, and easy to read. A well-organised application shows us you’re ready for the job.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Optima Recruitment
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As a Receptionist/Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you prioritise tasks and keep everything running smoothly.
✨Practice Common Interview Questions
Think about the typical questions you might be asked, like how you handle difficult situations or manage stress. Practising your responses can help you feel more confident and articulate during the actual interview.
✨Dress the Part
First impressions matter! Dress professionally and appropriately for the role. A smart appearance not only boosts your confidence but also shows that you respect the company and the opportunity.
