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- Tasks: Be the friendly face of our reception, handling calls and visitor queries.
- Company: Join Optima Recruitment, a dynamic agency focused on connecting talent with opportunities.
- Benefits: Enjoy perks like a pension scheme, BUPA membership, and professional study support.
- Why this job: Gain valuable experience in a supportive environment while making meaningful connections.
- Qualifications: Previous reception or admin experience and excellent customer service skills are essential.
- Other info: Refer a friend and earn £100 if they get placed!
Working on a weekly rotating shift pattern, this role will be key in ensuring the smooth running of the reception area while assisting in booking meeting rooms and handling any additional queries. * Morning shift 8.30am to 1.00pm, afternoon shift 1.00pm to 5.30pm Job description: * Taking calls using the switchboard system, forwarding to the correct departments * Obtain outside lines, numbers and telephone information if required by extension users * Receiving and signing in visitors and contractors * Issuing work permits to contractors as necessary detailing the date and purpose of the visit * Dealing with the enquiries in a courteous and efficient manner * Being familiar with and implementing the emergency evacuation procedures as required * Preparation of all post and undertake the recording of registered, recorded and returned mail * Assist with the preparation of all items of Mail for dispatch, using the franking machine * Creation and dispatch of International Courier services * Booking of the Board Room and the Dining Room, monitoring all interview room activity * Placing orders for buffets for meetings and kitchen supplies as required * Prepare meeting rooms, assist with the provision of beverages etc Person specification: * Experience in a reception or administration role * Excellent customer service skills * Confident and professional telephone manner * A team player who is flexible and self-motivated * Proficient in Microsoft Office * High level of attention to detail and accuracy. * Excellent written and interpersonal skills. Excellent benefits: * Pension Scheme * Parking provided * BUPA Membership * Professional Study Support * Social Events * Staff monthly draw * Perkbox * Life assurance and Income protection * Season ticket loan * Buy and sell holiday Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer
Part Time Receptionist employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Receptionist
✨Tip Number 1
Familiarise yourself with the specific duties listed in the job description. Understanding the tasks, such as handling calls and managing meeting room bookings, will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Showcase your customer service skills by preparing examples of how you've handled difficult situations in previous roles. This will highlight your ability to deal with enquiries in a courteous and efficient manner.
✨Tip Number 3
Practice your telephone manner before the interview. Since the role requires a confident and professional approach on the phone, consider role-playing with a friend to refine your communication skills.
✨Tip Number 4
Research common reception duties and emergency procedures. Being knowledgeable about these areas will not only impress your interviewers but also show that you're proactive and ready to take on the responsibilities of the role.
We think you need these skills to ace Part Time Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception or administration roles. Emphasise your customer service skills and any specific achievements that demonstrate your ability to handle enquiries efficiently.
Craft a Strong Cover Letter: Write a cover letter that showcases your excellent written and interpersonal skills. Mention your familiarity with Microsoft Office and your attention to detail, as these are key requirements for the role.
Highlight Relevant Experience: In your application, provide examples of your previous work where you managed a switchboard system, dealt with visitors, or prepared meeting rooms. This will show that you understand the responsibilities of the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at Optima Recruitment
✨Showcase Your Customer Service Skills
As a receptionist, you'll be the first point of contact for visitors. Make sure to highlight your previous experience in customer service during the interview. Share specific examples of how you've handled inquiries or resolved issues efficiently and courteously.
✨Demonstrate Your Attention to Detail
This role requires a high level of accuracy, especially when dealing with bookings and mail preparation. Be prepared to discuss how you ensure precision in your work. You might even want to mention any systems or methods you use to stay organised.
✨Familiarise Yourself with the Role's Responsibilities
Before the interview, take time to understand the key tasks mentioned in the job description. Being able to discuss how you would handle specific duties, like managing the switchboard or preparing meeting rooms, will show that you're proactive and well-prepared.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready can demonstrate your interest in the role and the company. Consider asking about the team dynamics, the training process, or how success is measured in this position. This shows that you're not just looking for any job, but are genuinely interested in contributing to their team.
