At a Glance
- Tasks: Be the friendly face of our office, managing calls and greeting visitors.
- Company: Join a dynamic team in a busy office environment.
- Benefits: Gain valuable experience with flexible hours and a supportive team.
- Other info: Opportunity to develop your admin skills in a fast-paced setting.
- Why this job: Perfect for those who love organisation and making a positive impact.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
The predicted salary is between 24000 - 30000 £ per year.
Temp Administrator / Receptionist
Monday to Friday, 9:00am - 5:30pm (37.5 hours/week)
Monday 25th May for 2 weeks, possibly longer
Chessington
We are looking for a proactive and organised Admin / Receptionist to support our client's busy office on a temporary basis. You will be the friendly face of the company greeting visitors, managing calls, and keeping the office running smoothly.
Reception:
- Meet and greet guests.
- Preparation of public areas and meeting rooms.
- Filling up fridges with cold drinks.
- Co-ordinate incoming calls to the correct recipients.
- Purchasing and coordination of staff and guest refreshments.
- Daily clean of coffee machine.
- Purchasing of stationery.
- Diary management.
General Admin:
- Daily staff attendance sheet.
- Shredding, filing and general office tidying.
- Organise TNT/UPS shipments.
- Post distribution and collection.
- Booking travel to include flights, hotels etc.
- Admin and accounts filing support.
- Helping out admin team as and when required.
What we are looking for:
- Confident, professional, and friendly communicator.
- Strong organisational skills and attention to detail.
- Proficient with Microsoft Office (Excel, Word, Outlook).
- Previous admin or reception experience preferred.
- Able to hit the ground running in a fast-paced environment.
Receptionist / Administrator in London employer: Optima Recruitment
Join our dynamic team in Chessington, where we prioritise a supportive and collaborative work culture. As a Receptionist/Administrator, you'll enjoy a friendly environment that values your contributions, offers opportunities for professional growth, and ensures a balanced work-life schedule. With a focus on employee well-being and development, this role provides a meaningful chance to make an impact while working in a vibrant office setting.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist / Administrator in London
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your organisational skills. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you can hit the ground running in a busy office environment.
✨Tip Number 3
Don’t forget to highlight your communication skills! As a receptionist, you'll be the friendly face of the company. Share stories about how you've effectively communicated with clients or colleagues to resolve issues or improve processes.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you're proactive and keen to join our team. Good luck!
We think you need these skills to ace Receptionist / Administrator in London
Some tips for your application 🫡
Show Your Personality:When you're writing your application, let your friendly and professional side shine through. We want to see the real you, so don’t be afraid to add a personal touch that reflects your communication style!
Tailor Your Experience:Make sure to highlight any previous admin or reception experience you've got. We love seeing how your skills match up with what we're looking for, so be specific about your past roles and responsibilities.
Be Organised:Just like the role itself, your application should be well-structured and easy to read. Use clear headings and bullet points where necessary to make it simple for us to see your qualifications at a glance.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Optima Recruitment
✨Show Off Your Organisational Skills
As a Receptionist/Administrator, being organised is key. Prepare examples of how you've managed multiple tasks or projects in the past. This could be anything from scheduling meetings to handling travel bookings. Make sure to highlight your attention to detail!
✨Be the Friendly Face
Since you'll be the first point of contact, it's important to convey your friendly and professional communication style. Practice a warm greeting and think about how you can make visitors feel welcome. A smile goes a long way, even over the phone!
✨Know Your Tech
Familiarise yourself with Microsoft Office, especially Excel, Word, and Outlook. Brush up on any specific functions that might be relevant for the role, like creating spreadsheets or managing calendars. Being tech-savvy will show you're ready to hit the ground running.
✨Prepare for Common Scenarios
Think about common situations you might face in the role, such as handling a busy reception desk or managing incoming calls. Prepare responses on how you'd handle these scenarios effectively. This will demonstrate your proactive approach and readiness for a fast-paced environment.
