Receptionist / Administrator in Leatherhead

Receptionist / Administrator - Temporary * Location: Office based, Leatherhead * Hours: Monday to Friday, 9:00am – 5:00pm (flexi) * Contract: 23rd November – 31st December Overview Temporary assignment to provide reception, administrative and PA support to the Finance Director. Key Responsibilities Reception & Office Administration * Provide a professional and welcoming first point of contact for visitors, staff and external contacts. * Meet and greet visitors, ensuring they are directed to the appropriate person or department. * Monitor and respond to incoming emails, ensuring enquiries are dealt with efficiently. * Manage meeting room bookings and assist with preparing rooms for meetings. * Handle incoming and outgoing post, parcels and deliveries. * Prepare and issue staff identification cards. * Provide general office support, ensuring the smooth day-to-day running of administrative activities. PA & Finance Director Support * Provide administrative and PA support to the Finance Director. * Assist with diary management, scheduling appointments and coordinating meetings. * Support the administration of company credit card returns, ensuring information is recorded accurately. * Maintain accurate records, undertake basic data entry, updating spreadsheets * Prepare and update documents using Microsoft Word Fleet & General Administration * Assist with adding company vehicles to the relevant insurance policies. * Maintain and update the company vehicle database, ensuring records are accurate and up to date. * Liaise with internal departments to obtain information and ensure administrative tasks are completed promptly. Candidate Requirements * Previous experience in an administrative, reception, PA or office support role. * Confident and professional communication skills, both face-to-face and via email. * Good working knowledge of Microsoft Word, Excel, Outlook and Teams. * Excellent organisational skills with the ability to prioritise competing tasks. * Strong attention to detail, particularly when handling financial information and maintaining records. * Comfortable learning new systems and following established administrative procedures. * Able to work independently, use initiative and provide reliable support to senior management. * Flexible, adaptable and happy to assist with a variety of duties. * A friendly, approachable and professional manner. Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer