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- Tasks: Provide secretarial support, manage documents, and take meeting minutes for the Chief Executive.
- Company: Join a dynamic team in Leatherhead with a focus on professional growth.
- Benefits: Earn £16.50 per hour with flexible part-time hours and a chance to earn referral bonuses.
- Why this job: Kickstart your career with valuable experience in a supportive environment.
- Qualifications: Strong typing skills, attention to detail, and professional communication abilities.
- Other info: Immediate start available for a temporary role with potential for future opportunities.
Part Time Secretary role involves providing secretarial support to the Chief Executive. This includes typing and preparing letters and reports, and ensuring documents are accurately reviewed and distributed in a timely manner.
Job Description:
- Type and format handwritten notes and reports to a professional standard.
- Ensure all documents are reviewed, approved, and converted to PDF for final distribution.
- Maintain an organised filing and document management system (digital and physical).
- Take and prepare minutes at meetings, maintaining consistency in style and accuracy.
- Provide general secretarial support, including correspondence and follow-ups.
- Liaise with internal stakeholders professionally on behalf of the Chief Executive.
Person Specification:
- Strong typing and document formatting skills (Word, PDF, email communication).
- Excellent attention to detail and accuracy in written materials.
- Proven ability to manage time and meet deadlines across multiple tasks.
- Professional communication skills, both written and verbal.
- Experience in minute-taking and report preparation.
Locations
Part Time Secretary in Leatherhead, Surrey employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Secretary in Leatherhead, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a part-time secretary role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for that interview! Brush up on your typing and document formatting skills, and be ready to showcase your attention to detail. Practise answering common questions about your experience with minute-taking and report preparation.
✨Tip Number 3
Follow up after applying! If you’ve applied through our website, don’t hesitate to drop a quick email to express your enthusiasm for the role. A little nudge can go a long way in keeping you top of mind.
✨Tip Number 4
Stay organised! Keep track of your applications and any correspondence. This will help you manage your time effectively and ensure you’re prepared for any upcoming interviews or tasks related to the roles you’re pursuing.
We think you need these skills to ace Part Time Secretary in Leatherhead, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Part Time Secretary role. Highlight your secretarial skills, especially in typing and document formatting, as these are key for us. Use specific examples that show how you've managed similar tasks before.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Keep it professional but let your personality come through. Mention why you’re excited about this role and how your experience aligns with what we’re looking for. Remember, we want to see your enthusiasm!
Proofread, Proofread, Proofread!: Attention to detail is crucial for this position, so make sure to proofread your application materials. Typos or errors can give the wrong impression. We recommend reading your documents out loud or asking a friend to review them for you.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Optima Recruitment
✨Master the Basics of Secretarial Skills
Before your interview, brush up on your typing and document formatting skills. Make sure you can confidently demonstrate your ability to type and format documents in Word and convert them to PDF. Practising with sample reports or letters can help you feel more prepared.
✨Show Off Your Attention to Detail
During the interview, highlight your attention to detail by discussing specific examples from your past experiences. Bring along samples of your work, like minutes from meetings or reports you've prepared, to showcase your accuracy and professionalism.
✨Prepare for Common Interview Questions
Anticipate questions related to time management and multitasking, as these are crucial for a Part-Time Secretary role. Think of scenarios where you've successfully managed multiple tasks and be ready to share how you prioritised your workload.
✨Demonstrate Professional Communication Skills
Since you'll be liaising with internal stakeholders, practice articulating your thoughts clearly and professionally. You might even want to prepare a brief introduction about yourself that reflects your communication style, ensuring it aligns with the professional environment of the Chief Executive's office.
