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For Companies At a Glance
- Tasks: Support a dynamic team with admin tasks and basic accounts in a busy office.
- Company: Join a growing business in Leatherhead with a vibrant work culture.
- Benefits: Enjoy a competitive salary, pension scheme, and convenient parking.
- Why this job: Be at the heart of operations and make a real difference in a thriving environment.
- Qualifications: Experience in administration and sales support; Xero knowledge is a plus.
- Other info: Great opportunity for career growth in a supportive team.
The predicted salary is between 24000 - 28800 £ per year.
Salary: £28,000 - £32,000 depending on experience
Hours: Monday – Friday, standard office hours
Working pattern: Office based
Benefits: Parking available | Pension scheme
About the Role
We’re excited to be recruiting an Administrator for our client in Leatherhead! This is a varied and hands-on position combining office administration and basic accounts support. Perfect for someone who thrives in a busy environment and loves being involved in all aspects of a growing business.
Key Responsibilities
- Providing administrative support to the wider team
- Processing supplier invoices and preparing monthly statements using Xero
- Managing supplier queries in relation to invoices and payments
- Processing sales contracts and assisting with customer enquiries
- Preparing and following up quotes
- Raising customer invoices and following up on outstanding balances
- Processing payments via Stripe and card machine and allocating payments accordingly
- Preparing weekly and monthly reports for management
- Assisting the Directors with administrative and financial tasks as required
- Attending management meetings and providing support where needed
- Helping to resolve accounting or documentation queries and discrepancies
- Supporting compliance activities, including insurance renewals and annual accounts
- Ordering office supplies and supporting general office management
- Supporting the company’s daily accounting activities to ensure accuracy and efficiency
- Maintaining up-to-date financial records, including bank reconciliations and basic reporting
- Handling customer queries and helping to resolve issues in a professional and friendly manner
Person Specification
- Proven experience in administration / sales support
- A background in construction or property would be an advantage
- Experience with basic accounts tasks would also be an advantage
- Well organised with the ability to manage multiple tasks
- Experience using Xero Accounting would be an advantage
- Proficient in MS Office (Excel, Word, Outlook)
Locations
Administrator in Leatherhead, Surrey employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Leatherhead, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Administrator. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to administration and accounts support. Think about your past experiences and how they relate to the job description. Confidence is key, so rehearse your answers until you feel ready to impress!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Administrator in Leatherhead, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant admin or accounts support experience, especially if you've worked with Xero or in a similar industry.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you thrive in busy environments, just like we do at StudySmarter.
Showcase Your Skills: Don’t forget to mention your proficiency in MS Office and any experience with basic accounting tasks. We love seeing candidates who can manage multiple tasks efficiently, so make that clear!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Optima Recruitment
✨Know Your Stuff
Before the interview, make sure you’re familiar with the key responsibilities listed in the job description. Brush up on your knowledge of Xero and any basic accounting tasks, as these will likely come up during the conversation.
✨Showcase Your Organisation Skills
Since the role requires managing multiple tasks, be ready to share examples of how you’ve successfully juggled various responsibilities in previous positions. Use specific instances to demonstrate your organisational skills and ability to thrive in a busy environment.
✨Prepare for Common Questions
Think about questions related to handling supplier queries or processing invoices. Prepare answers that highlight your experience and problem-solving abilities, especially if you have a background in construction or property.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or how the company supports its employees in their roles. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
