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- Tasks: Support senior leadership and manage daily office operations with exceptional organisational skills.
- Company: Join a dynamic team at a forward-thinking company focused on efficiency and collaboration.
- Benefits: Enjoy a competitive salary, generous leave, pension scheme, and free parking.
- Why this job: Be the backbone of the office while gaining valuable experience in a fast-paced environment.
- Qualifications: Experience as an Office Manager or Executive Assistant with strong communication skills.
- Other info: Refer a friend and earn rewards while enjoying a supportive workplace culture.
The predicted salary is between 35000 - 45000 £ per year.
We are seeking a highly organised and proactive Office Manager – Executive Assistant to support senior leadership while overseeing the smooth day-to-day running of the office. This is a varied and hands-on role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities effectively. The successful candidate will act as a key point of contact within the business, ensuring both operational efficiency and high-level executive support.
Key Responsibilities
- Provide full administrative support to senior management
- Manage diaries, appointments, and meeting schedules
- Prepare reports, presentations, and correspondence
- Coordinate internal and external meetings, including minute-taking
- Arrange travel, accommodation, and itineraries
- Handle confidential information with professionalism and discretion
- Act as a key liaison between senior management and internal/external stakeholders
Office Management Duties
- Oversee daily office operations to ensure smooth running
- Manage office supplies, equipment, and facilities
- Coordinate with external service providers and contractors
- Maintain office policies and procedures
- Organise company events and team activities
- Assist with health & safety and compliance administration
Skills & Experience Required
- Proven experience as an Office Manager, Executive Assistant, or similar role
- Excellent organisational and time management skills
- Strong written and verbal communication skills
- High level of discretion and confidentiality
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to multitask and prioritise in a fast-paced environment
- Proactive, professional, and adaptable approach
What We Offer
- Basic salary of £35,000 – £45,000 per annum
- Working hours: 08:00 – 16:30
- 25 days annual leave + bank holidays + your birthday off
- Company pension scheme
- Free on-site car parking
Executive Assistant employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in areas like organisation and discretion, which are key for this role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in managing diaries and coordinating meetings, as these are crucial for an Executive Assistant.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience that matches the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your ability to manage multiple priorities and your experience with senior management support.
Showcase Your Communication Skills: Since strong written communication is key for this position, make sure your application is clear and professional. We love seeing candidates who can express themselves well, so don’t hold back!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Optima Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational prowess and ability to thrive in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, handling confidential information is crucial. Be prepared to discuss situations where you've maintained discretion and professionalism. This will reassure the interviewers that you can be trusted with sensitive matters, which is key for this role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, team dynamics, or specific challenges the office is currently facing. This shows your enthusiasm for the position and helps you gauge if the company is the right fit for you.