At a Glance
- Tasks: Ensure customer orders and contracts are accurate while collaborating with various departments.
- Company: Established international business in a regulated technical environment.
- Benefits: £28,000 salary, 25 days holiday, hybrid work, and health benefits.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Join a dynamic team and make an impact in a process-driven role.
- Qualifications: Experience in contract administration and strong attention to detail required.
Our client is a well-established international business operating within a regulated technical environment.
They are looking for a detail-oriented Administrator to join their operations team.
This is a varied position where you'll play a key role in ensuring customer orders, commercial agreements and supplier information are accurately reviewed and processed.
Working closely with multiple departments, you'll help ensure contractual obligations, quality standards and regulatory requirements are met while supporting the smooth delivery of customer orders.
This is an excellent opportunity for someone who enjoys analytical work, has exceptional attention to detail and thrives in a process-driven environment.
- Based in Esher
- £28,000
- 25 days holiday plus bank holidays
- Monday – Friday, 7.5 hours a day that must be worked between 8am – 6pm.
- Hybrid, 3 days per week and 2 days working from home
- Contributory pension scheme
- Critical illness cover
- Income protection
- Death in service
- Health cash plan scheme
Key Responsibilities
- Review customer orders, quotations and commercial documentation to ensure accuracy before processing.
- Verify contractual requirements and customer specifications, identifying any discrepancies or potential risks.
- Process orders accurately within the company's ERP system.
- Review supplier quotations to ensure they meet customer and business requirements.
- Work closely with Sales, Procurement and other internal teams to resolve order or contract queries.
- Ensure all documentation complies with internal quality procedures and regulatory requirements.
- Support compliance activities relating to international shipments and controlled products.
- Escalate contractual or operational issues where appropriate.
- Maintain accurate records and documentation.
- Assist with continuous improvement of internal processes.
About You
- Previous experience within contract administration, order processing, commercial support or supply chain.
- Excellent attention to detail and high levels of accuracy.
- Strong analytical and problem-solving skills.
- Experience using ERP systems.
- Good Excel skills.
- Excellent communication skills with the confidence to liaise across different departments.
- Ability to prioritise workload and manage multiple tasks.
- Experience within a regulated, engineering, manufacturing, aerospace or technical environment would be advantageous but is not essential
Contract Administrator in Esher employer: Optima Recruitment
Optima Recruitment is an excellent employer, offering a dynamic work environment in Epsom where teamwork and customer satisfaction are at the forefront. Employees benefit from competitive salaries, overtime opportunities, and a comprehensive holiday and pension scheme, all while enjoying a culture that promotes hands-on experience and professional growth in the installation sector.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator in Esher
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Optima Recruitment looking for candidates who are engaged and informed.
We think you need these skills to ace Contract Administrator in Esher
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Optima Recruitment. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Optima Recruitment
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Optima Recruitment’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
