At a Glance
- Tasks: Support the team and ensure smooth operations in a dynamic interior design studio.
- Company: Join a friendly and growing interior design studio in Surrey.
- Benefits: Competitive salary, 23 days annual leave, pension scheme, and free parking.
- Other info: Opportunity for career growth and a vibrant work environment.
- Why this job: Take ownership of your role and make a real impact on exciting projects.
- Qualifications: Organised, detail-oriented, and motivated individuals with strong communication skills.
Salary: £30,000–£35,000 per annum (depending on experience)
Location: East Horsley, Surrey (Office-based)
Job Type: Full-time 08:30 – 17:00 (flexible on start / finish times)
Job Overview
This role is integral to our team and forms the glue between each department and every project, ensuring smooth running of operations and keeping a close eye on the business as a whole, supporting our Director and Project Manager to deliver projects efficiently and to a high standard. Suiting a very organised and motivated individual, this highly varied role requires you to be involved in every project and become an integral part of our day-to-day business.
Key Responsibilities
- Team Support
- Updating finish schedules with sourced furniture and accessories, with an eye for detail to ensure accuracy
- Ordering samples of finishes for projects and preparing sample boards
- Opening trade accounts and maintaining relationships with suppliers
- Director Support
- Ad-hoc support to the Director to ensure the smooth running of the business
- Raising returns and faulty products for replacement or refund
- Updating our CRM with contacts, opportunities and other key information to maintain an accurate database
- Diary management and support with ad hoc tasks
- Project Support
- Ordering and logistical management of goods to be delivered to site when required by our Project Manager
- Raising returns and faulty products for replacement or refund
- Negotiating discounts with suppliers
- Assisting the design team with design proposals (ad hoc)
- Operations Support
- Providing reports and financial statistics on an ad hoc and cyclical basis
- Uploading VAT receipts to Xero, reconciling bank statements and raising invoices
- Taking deliveries and checking items upon arrival
- Maintaining the office, including insurances, utilities and stock control of essential supplies
- Maintaining the supplier database to ensure accurate records for all tradespeople
Key Skills
- High level of attention to detail
- Highly organised with excellent time management skills
- Motivated, efficient and a self-starter
- Thrives on taking responsibility for your workload
- Enjoys a busy environment with a high level of variety
- Excellent communication and relationship-building skills
- Confident using Microsoft Office and able to learn new systems quickly
- Experience using CRM systems and Xero is desirable but not essential
- Looking to take ownership of your own role and proactively seek ways to improve the business and your role
Benefits
- Competitive salary of £30,000–£35,000 per annum, depending on experience
- 23 days' annual leave, including 3 days for the Christmas office closure, plus bank holidays
- Company pension scheme
- Free on-site car parking
- Opportunity to work within a friendly, collaborative and growing interior design studio
- A varied role with genuine responsibility and the opportunity to make a real impact
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
EA - Office Manager in East Horsley employer: Optima Recruitment
Optima Recruitment Limited is an excellent employer located in East Horsley, Surrey, offering a competitive salary and a supportive work environment within a growing interior design studio. Employees enjoy a friendly and collaborative culture, with opportunities for personal growth and the chance to make a meaningful impact through their varied roles. With benefits such as 23 days of annual leave, a company pension scheme, and free on-site parking, Optima is committed to fostering a positive workplace for all team members.
StudySmarter Expert Advice🤫
We think this is how you could land EA - Office Manager in East Horsley
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Optima Recruitment!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Optima Recruitment.
We think you need these skills to ace EA - Office Manager in East Horsley
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Optima Recruitment. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Optima Recruitment and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Optima Recruitment. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Optima Recruitment's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Optima Recruitment
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Optima Recruitment.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Optima Recruitment will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Optima Recruitment and how you would contribute to adapting HR strategies.
