At a Glance
- Tasks: Support our team by managing projects, schedules, and supplier relationships.
- Company: Join a friendly and growing interior design studio in Surrey.
- Benefits: Enjoy a competitive salary, 23 days' leave, and a company pension scheme.
- Other info: Earn £100 for referring a friend who gets hired!
- Why this job: Make a real impact while thriving in a dynamic and varied role.
- Qualifications: Organised, motivated, and detail-oriented individuals are encouraged to apply.
The predicted salary is between 30000 - 35000 £ per year.
Salary: £30,000–£35,000 per annum (depending on experience)
Location: East Horsley, Surrey (Office-based)
Job Type: Full-time 08:30 – 17:00 (flexible on start / finish times)
Job Overview
This role is integral to our team and forms the glue between each department and every project, ensuring smooth running of operations and keeping a close eye on the business as a whole, supporting our Director and Project Manager to deliver projects efficiently and to a high standard. Suiting a very organised and motivated individual, this highly varied role requires you to be involved in every project and become an integral part of our day-to-day business.
Key Responsibilities
- Team Support
- Updating finish schedules with sourced furniture and accessories, with an eye for detail to ensure accuracy
- Ordering samples of finishes for projects and preparing sample boards
- Opening trade accounts and maintaining relationships with suppliers
- Director Support
- Ad-hoc support to the Director to ensure the smooth running of the business
- Raising returns and faulty products for replacement or refund
- Updating our CRM with contacts, opportunities and other key information to maintain an accurate database
- Diary management and support with ad hoc tasks
- Project Support
- Ordering and logistical management of goods to be delivered to site when required by our Project Manager
- Raising returns and faulty products for replacement or refund
- Negotiating discounts with suppliers
- Assisting the design team with design proposals (ad hoc)
- Operations Support
- Providing reports and financial statistics on an ad hoc and cyclical basis
- Uploading VAT receipts to Xero, reconciling bank statements and raising invoices
- Taking deliveries and checking items upon arrival
- Maintaining the office, including insurances, utilities and stock control of essential supplies
- Maintaining the supplier database to ensure accurate records for all tradespeople
Key Skills
- High level of attention to detail
- Highly organised with excellent time management skills
- Motivated, efficient and a self-starter
- Thrives on taking responsibility for your workload
- Enjoys a busy environment with a high level of variety
- Excellent communication and relationship-building skills
- Confident using Microsoft Office and able to learn new systems quickly
- Experience using CRM systems and Xero is desirable but not essential
- Looking to take ownership of your own role and proactively seek ways to improve the business and your role
Benefits
- Competitive salary of £30,000–£35,000 per annum, depending on experience
- 23 days' annual leave, including 3 days for the Christmas office closure, plus bank holidays
- Company pension scheme
- Free on-site car parking
- Opportunity to work within a friendly, collaborative and growing interior design studio
- A varied role with genuine responsibility and the opportunity to make a real impact
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer. Only candidates based in UK and eligible to work in UK are allowed.
EA - Office Manager employer: Optima Recruitment
Join a leading precision engineering business in Hinckley, where your skills as a CNC Miller Programmer will be valued and nurtured. With a commitment to quality and innovation, the company offers a supportive work culture, competitive salary, and opportunities for professional growth within a modern manufacturing environment. Experience the satisfaction of contributing to high-precision components for the aerospace industry while enjoying the benefits of overtime and a collaborative team atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land EA - Office Manager
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Optima Recruitment.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Optima Recruitment.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace EA - Office Manager
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Optima Recruitment.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Optima Recruitment. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Optima Recruitment
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Optima Recruitment, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Optima Recruitment, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Optima Recruitment could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Optima Recruitment as they’re likely seeking a candidate who can enhance their workplace culture.
