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- Tasks: Provide essential support across HR and Finance departments during a busy period.
- Company: Join a dynamic team in Dorking with a focus on collaboration.
- Benefits: Earn £14.50 - £16.50 per hour, enjoy free lunches and parking.
- Why this job: Gain valuable experience in administration and finance while working in a supportive environment.
- Qualifications: Strong admin skills, some finance experience, and familiarity with Google Drive.
- Other info: Temporary role until Christmas with potential for extension; immediate start available.
£14.50 - £16.50 per hour (DOE)
Based in Dorking
Temporary assignment until Christmas, possibly longer
Monday - Friday 8:00 am - 4:00 pm
Immediate start
Free Parking
Free lunches
Role Overview
During a very busy period, our client is seeking temporary support to assist with all departments, including HR and Finance.
Job Description
- General Support
- Monitoring shared inboxes
- Typing up confidential meeting notes and recording on relevant software
- Answering the phone and responding to queries
- Writing letters
- Collating responses from feedback questionnaires
- Create helpsheets/guides for staff
- Setting up online forms to collate feedback from staff, collating this into a professional format
- Organising files on Google Drive
- Input of data and assessment data into Google Sheets
- Assist with arranging meetings and booking meeting rooms
- The ability to carry out a range of other administrative duties, filing, photocopying, typing etc.
- Organising files on Google Drive
- Scanning and filing
- Administration support for recruitment, contracts
- Assist with arranging meetings and booking meeting rooms
- In all dealings and at all times ensure complete confidentiality
- The ability to carry out a range of other administrative duties, filing, photocopying, typing etc.
- Transactional accounting in Xero accounting software
- Set up new supplier accounts
- Process invoices, payments, and receipts
- Reconcile bank statements
- Check supplier statements to reconcile supplier accounts, contacting suppliers if any discrepancies
- Support the Head of Finance & Operations e.g. with cash‑flow reporting, budget monitoring, analysis, etc
- Perform other balance sheet reconciliations as required
- Provide administrative support to the Head of Finance and Operations
Person Specification
- Strong administrative skills
- Some finance experience, ideally with knowledge of Xero
- Experience of using Google Drive
- Strong organisational and prioritisation skills
- Excellent communication skills
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3‑month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Support Administrator (Temporary) in Dorking employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Administrator (Temporary) in Dorking
✨Tip Number 1
Get your networking game on! Reach out to friends, family, or even former colleagues who might know someone in the company. A personal connection can really help you stand out.
✨Tip Number 2
Prepare for that interview like it’s the final exam! Research the company and the role thoroughly. Know what they do, their values, and how you can contribute to their success.
✨Tip Number 3
Practice makes perfect! Do some mock interviews with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Support Administrator (Temporary) in Dorking
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the Support Administrator role. We want to see how your background fits with the tasks mentioned, like using Google Drive or handling finance tasks.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this temporary role. We love seeing enthusiasm and a bit of personality, so don’t hold back!
Be Clear and Concise: When filling out your application, keep your language straightforward and to the point. We appreciate clarity, especially when it comes to your administrative skills and experience with software like Xero.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you in the running for this exciting opportunity.
How to prepare for a job interview at Optima Recruitment
✨Know Your Stuff
Make sure you understand the key responsibilities of a Support Administrator. Familiarise yourself with tasks like monitoring shared inboxes, using Google Drive, and basic finance processes in Xero. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your strong administrative skills and organisational abilities. Think about times when you've successfully managed multiple tasks or improved a process. This will demonstrate your capability to handle the busy workload during this temporary assignment.
✨Practice Communication
Since excellent communication is crucial for this role, practice how you articulate your thoughts. You might be asked to explain how you would handle queries or write letters. Clear and concise communication will make a great impression on the interviewers.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, the tools they use for collaboration, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
