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For Companies At a Glance
- Tasks: Manage finances and provide administrative support in a dynamic office environment.
- Company: Join a supportive team in Horley, Surrey, with a focus on collaboration.
- Benefits: Earn up to £35,000, enjoy 20 days holiday, and a company pension scheme.
- Other info: Refer a friend and earn £100 if they get placed!
- Why this job: Combine your organisational skills with financial expertise for a varied and engaging role.
- Qualifications: Experience in bookkeeping and proficiency in accounting software like Xero are essential.
We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment.
Key Responsibilities
- Bookkeeping
- Maintain accurate financial records and ledgers
- Process invoices, receipts, and payments
- Bank reconciliations
- VAT return preparation and familiarity
- CIS Payments and reconciliation
- Manage accounts payable and receivable
- Prepare financial reports for management and external accountants
- Ensure compliance with relevant financial regulations and procedures
- Diary and calendar management
- Handling correspondence (emails, calls, and post)
- General office administration and coordination
- Preparing documents, reports, and presentations
- Liaising with suppliers, clients, and external partners
- Supporting operational processes and internal projects
Skills & Experience Required
- Proven experience in bookkeeping (essential)
- Strong familiarity with accounting software Xero
- Excellent attention to detail and accuracy
- Proficient in Microsoft Office (Teams, Word, Excel, Outlook)
- Ability to handle confidential information with discretion
- Experience in a PA or administrative role (desirable)
What We Offer
- Competitive salary up to £35,000
- 20 days holiday + Bank Holidays
- Varied and engaging role
- Supportive working environment
- Company pension scheme
Bookkeeper / Admin employer: Optima Recruitment
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper / Admin
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Bookkeeper/PA role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to bookkeeping and admin tasks. We suggest you come up with examples from your past experiences that showcase your attention to detail and organisational skills.
✨Tip Number 3
Don’t forget to research the company before your interview! Knowing their values and how they operate can help you tailor your answers and show that you’re genuinely interested in the role.
✨Tip Number 4
Apply through our website for the best chance of landing that job! We make it easy for you to showcase your skills and experience directly to employers looking for someone just like you.
We think you need these skills to ace Bookkeeper / Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your bookkeeping experience and administrative skills. We want to see how your background aligns with the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this Bookkeeper/PA role. Be sure to mention your familiarity with Xero and any specific experiences that relate to the job description.
Show Off Your Attention to Detail: Since this role requires accuracy in financial records, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in Horley!
How to prepare for a job interview at Optima Recruitment
✨Know Your Numbers
Brush up on your bookkeeping skills and be ready to discuss your experience with financial records, invoicing, and VAT returns. Familiarity with Xero is a must, so make sure you can confidently talk about how you've used it in past roles.
✨Showcase Your Organisation Skills
As a Bookkeeper/PA, you'll need to juggle multiple tasks. Prepare examples of how you've managed diaries, handled correspondence, or coordinated office activities. Highlight your ability to prioritise and stay organised under pressure.
✨Be Detail-Oriented
Attention to detail is crucial in this role. During the interview, emphasise your meticulous nature by sharing specific instances where your attention to detail made a difference, whether in financial reporting or administrative tasks.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest and helps you assess if it's the right fit for you.