Contracts Administrator (Part Time)
We are looking for an organised, proactive Contracts Administrator to join a busy roofing and construction team delivering refurbishment and re-roofing projects across occupied buildings.
Key Responsibilities
- Set up and maintain project files, documentation and records.
- Support pre-start meetings and project administration.
- Prepare Construction Phase Plans, H&S files and O&M manuals.
- Manage compliance, sub-contractor documentation, training and certifications.
- Place supplier and sub-contractor orders and monitor progress.
- Coordinate toolbox talks, site reports, hire reports and extensions.
- Support labour planning, resourcing and client communication.
- Organise department meetings, minutes and follow-up actions.
- Monitor PPE, H&S stock and general department requirements.
- Use AI tools to improve efficiency and manage documentation.
About You
- Highly organised, proactive and detail-focused.
- Excellent communication and time-management skills.
- Confident with Word, Excel and Outlook .
- Comfortable using AI tools such as Claude and learning new systems.
- Able to manage multiple projects and deadlines.
- Construction or contracts administration experience is desirable but not essential.
- Full, clean driving licence.
What We Offer
- Competitive salary and clear progression opportunities.
- 3 days a week (Ideally Mon-Wed-Fri) 9am -5pm
- Flexible working and pension contribution.
- 25 days' holiday plus bank holidays.
- Mentoring and hands-on experience across live commercial projects.
- Wellbeing, gym, retail discount and Cycle to Work benefits.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer
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Contracts Administrator in London employer: Optima Recruitment Limited
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Contact Details:
Optima Recruitment Limited Recruitment Team
