Legal PA
We are seeking an enthusiastic and highly organised Personal Assistant to support our team of professionals.
If you're a proactive problem-solver, this is your opportunity to make a meaningful impact.
- Based in Leatherhead
- competitive
- Monday - Friday
- Onsite parking
- 25 days holiday + bank holidays
Job Specification:
- Collaborate with four Private Client solicitors/fee earners in conjunction with two part-time secretaries.
- Prepare documents through audio typing and word processing.
- Manage filing, including client file organisation per office procedures.
- Handle mail preparation and dispatch.
- Complete copying tasks personally if no office assistant is available.
- Schedule appointments and maintain calendars for fee earners.
- Set up and tidy the conference room for meetings.
- Provide refreshments as needed.
- Support and mentor other secretaries when required.
- Assist clients in person and by phone with a professional demeanour.
- Engage in necessary training for personal development.
- Ensure confidentiality of firm and client information.
- Complete online forms and utilise the Case Management System.
- Maintain high standards of document presentation.
- Identify ways to improve departmental efficiency.
- Perform additional duties as needed.
Person specification:
- Significant legal secretarial experience.
- Proficient in relevant IT applications.
- Maintains high accuracy levels.
- Communicates professionally with clients via phone and in-person.
- Delivers excellent customer care.
- Takes a proactive approach to tasks and client needs.
- Capable of meeting deadlines, handling pressure, using initiative, prioritising workloads, and collaborating as part of a team.
- Exhibits a positive attitude.
- Knowledge of law and legal practice is essential.
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
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Legal PA in Leatherhead employer: Optima Recruitment Limited
As a Conference Manager at our dynamic company, you will thrive in a vibrant work culture that values creativity and collaboration. We offer competitive salaries, comprehensive benefits, and ample opportunities for professional growth, all while working in a location that fosters innovation and networking within the industry. Join us to make a meaningful impact in the world of international B2B events and enjoy the unique advantages of being part of a forward-thinking team.
Contact Details:
Optima Recruitment Limited Recruitment Team
