At a Glance
- Tasks: Provide proactive PA support to the UK Managing Director and Leadership Team.
- Company: Join Optegra Eye Healthcare, a top-rated workplace committed to employee wellbeing.
- Benefits: Generous salary, 33 days leave, flexible working, and funded training.
- Other info: Enjoy a hybrid work model and excellent career development opportunities.
- Why this job: Be part of a supportive team that values your growth and contributions.
- Qualifications: Experience in PA and secretarial roles with strong organisational skills.
The predicted salary is between 40000 - 45000 £ per year.
Company Overview
Optegra Eye Healthcare has been proudly recognised as one of 115 Best Big Places to Work 2025 as awarded by the Sunday Times.
We are committed to creating an exceptional working environment where our people thrive.
Join us and be part of a team that values your growth, wellbeing, and contribution every step of the way.
Benefits
- Generous salary which is reviewed annually. This role pays up to
- £45,000 dependent on experience
- Generous matched pension contributions
- 33 days annual leave inclusive of bank holidays
- Flexible working and SMART working schemes – because we believe in work life balance
- Funded training and development – because we believe in our people
- Celebrating your anniversaries – because we value loyalty and commitment
- Annual STAR awards
- Blue Light Card (amazing discounts online and on the high street)
- Free laser eye treatment for you and 20% discount for friends and family
- Private Healthcare, 24/7 GP appointments, free Physio and counselling for your wellbeing
- Enhanced maternity and paternity leave
- Cycle to work scheme and season ticket loan
The Role
To provide proactive, professional PA support to the UK Managing Director and members of the UK Leadership Team (UKLT) by ensuring all meetings, travel arrangements and bookings are managed effectively and efficiently.
To work alongside the Group Executive Assistant on a daily basis on the proactive management of workload; ensuring all working relationships are well managed and receive the highest level of attention and support.
The role requires exceptional organisation, strong judgement, and the ability to anticipate needs, prepare materials, and respond confidently on behalf of senior stakeholders.
This position follows the company’s hybrid policy of two office‑based days per week (adjusted for part‑time hours).
- What You’ll Need
- PA and Secretarial
- Day to day diary management; liaising with internal and external meeting arrangements and making decisions on priority
- Preparing draft documents for review, using MS Office
- Travel arrangements, travel and hotel bookings and ensuring proactive arrangements are made to ensure best use of time and money
- Administration in relation to travel and expenses where required
- First line response for all incoming mail to the UK MD/UKLT members
- Preparing draft responses for patient compliments and complaints sent directly to UK MD
- Liaising with wider stakeholders to prepare agenda’s, supporting packs, taking minutes and distributing minutes for internal meetings
- Supporting members of the UKLT on projects
- General event planning for the UKLT team including Christmas parties etc
- Office Management
- First port of call for all office queries/issues in agreed offices
- Monitor post and deliveries to the office, scanning and sending on to recipients
- Liaison with Facilities Manager & maintenance contractors attending site
- Monitoring hot desks, ensuring equipment is in place and liaising with IT as required
- Route all physical post to the correct department
- Hospitality – reception, refreshments for meetings/visitors, catering, kitchen. Arrange & provide lunches/refreshments where needed
- Running of the office: looking after boardroom bookings, stationery orders, photocopiers/printers, cleaner management
- Meeting room management
- Support for key meetings being held in the Central London/North London & Manchester office where required
- Any other ad hoc tasks as reasonably required within the scope of the role
Optegra is proud to be an inclusive business where you can enjoy the career you want, without changing the person you are.
We’re welcoming to all, working together as a supportive team, respecting the uniqueness of every individual we work with.
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StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant / Team Assistant - 6 month FTC in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Optegra and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Personal Assistant / Team Assistant - 6 month FTC in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Optegra. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Optegra
✨Showcase Your Adaptability
Given that this is a temporary HR role at Optegra, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Optegra uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Optegra.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Optegra.
