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- Tasks: Support senior leadership with admin tasks, diary management, and event coordination.
- Company: Join Invesco, a leading investment firm committed to community impact and inclusivity.
- Benefits: Enjoy flexible working options, healthcare, generous leave, and wellness perks.
- Why this job: Be part of a dynamic team in a fast-paced environment while developing your skills.
- Qualifications: Experience in executive support, strong organisational skills, and ability to manage multiple tasks.
- Other info: Part-time role with core days on Wednesday, Thursday, and Friday.
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PA UK Distribution – Part Time, Henley-on-Thames
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Client:
Location:
Henley-on-Thames, United Kingdom
Job Category:
Other
–
EU work permit required:
Yes
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Job Reference:
5217881d2be6
Job Views:
11
Posted:
12.08.2025
Expiry Date:
26.09.2025
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Job Description:
Description
We have an outstanding benefits package which includes:
Company-provided healthcare
A competitive annual leave allowance
Flexible working options, including hybrid working arrangements
Income protection
Health and wellness benefits
Enhanced parental leave
Life insurance
Your Role:
We are seeking a highly skilled and proactive Executive Assistant to support senior leadership in a fast-paced, sales environment. The ideal candidate will have proven experience in an executive support role, with the ability to handle sensitive and confidential information with the utmost discretion. This role requires exceptional organisational skills, adaptability, and a forward-thinking approach to anticipate needs and streamline operations. This role is part time and will have shared responsibility with 2 other assistants. It would require working as a team to ensure seamless coverage of the sales leaders. The core days will be Wednesday, Thursday & Friday.
What we are looking for:
Provide administrative and PA support for the UK Distribution leadership team including: management of emails, diary management, meeting arrangements, travel (organising and booking), expenses, purchase orders, internal team events and activities in a timely manner
Help manage and maintain Salesforce records including company and contact details, mailing lists etc.
Co-ordinate client visits for sales teams by organising meetings, tickets and information packs including travel itinerary, company information, maps etc. and ensuring company visit spread sheet is kept up-to-date
Assist with organising UK events – working with the Events Team to produce invitations, managing guests lists, coordinating invitations and follow-ups and attending events as required
Project manage corporate entertainment throughout the year from inception to completion and maintain all records including costs, attendance, invitees etc., acting as the Institutional interface with attendees
Manage and submit expenses in a timely manner
What you can bring:
Proven experience of providing EA support, ideally in a financial institution
Experience booking travel, managing expenses (Concur knowledge ideal but not essential)
Attention to detail and proven track record of managing multiple stakeholders
Thrives in a high paced and pressurized environment
Ability to work independently and take initiative and be proactive
Flexibility to work and ensuring adequate coverage at all times
Ability to be diplomatic and discreet
Disability Confident Scheme
Applicants who opt in to the Disability Confident Scheme and meet the ‘minimum criteria’ for the role will be offered an interview. We are committed to providing an inclusive recruitment process for all candidates who make an application. By opting-in to this scheme, applicants will be disclosing that they have a disability solely for the purpose of the Disability Confident Scheme.
The Disability Confident Scheme only guarantees an interview – it does not automatically mean that applicants interviewed will gain employment with Invesco at that time.
To apply through the Disability Confident Scheme, you’ll need to firstly ensure you have applied for the role via our external careers page. Following this, you’ll need to email us at confirming your wish to opt-in, alongside your contact details and the title of the role you wish to apply for.
Full Time / Part Time
Part time
Worker Type
Employee
Description
We have an outstanding benefits package which includes:
Company-provided healthcare
A competitive annual leave allowance
Flexible working options, including hybrid working arrangements
Generous pension provisions
Income protection
Health and wellness benefits
Volunteering days
Enhanced parental leave
Life insurance
Your Role:
We are seeking a highly skilled and proactive Executive Assistant to support senior leadership in a fast-paced, sales environment. The ideal candidate will have proven experience in an executive support role, with the ability to handle sensitive and confidential information with the utmost discretion. This role requires exceptional organisational skills, adaptability, and a forward-thinking approach to anticipate needs and streamline operations. This role is part time and will have shared responsibility with 2 other assistants. It would require working as a team to ensure seamless coverage of the sales leaders. The core days will be Wednesday, Thursday & Friday.
What we are looking for:
Provide administrative and PA support for the UK Distribution leadership team including: management of emails, diary management, meeting arrangements, travel (organising and booking), expenses, purchase orders, internal team events and activities in a timely manner
Help manage and maintain Salesforce records including company and contact details, mailing lists etc.
Co-ordinate client visits for sales teams by organising meetings, tickets and information packs including travel itinerary, company information, maps etc. and ensuring company visit spread sheet is kept up-to-date
Assist with organising UK events – working with the Events Team to produce invitations, managing guests lists, coordinating invitations and follow-ups and attending events as required
Project manage corporate entertainment throughout the year from inception to completion and maintain all records including costs, attendance, invitees etc., acting as the Institutional interface with attendees
Help arrange internal team meetings, room bookings, catering etc.
Manage and submit expenses in a timely manner
What you can bring:
Proven experience of providing EA support, ideally in a financial institution
Events experience ideal
Powerpoint, Excel, Outlook experience
Experience booking travel, managing expenses (Concur knowledge ideal but not essential)
Attention to detail and proven track record of managing multiple stakeholders
Thrives in a high paced and pressurized environment
Ability to work independently and take initiative and be proactive
Flexibility to work and ensuring adequate coverage at all times
Ability to be diplomatic and discreet
Disability Confident Scheme
Applicants who opt in to the Disability Confident Scheme and meet the ‘minimum criteria’ for the role will be offered an interview. We are committed to providing an inclusive recruitment process for all candidates who make an application. By opting-in to this scheme, applicants will be disclosing that they have a disability solely for the purpose of the Disability Confident Scheme.
The Disability Confident Scheme only guarantees an interview – it does not automatically mean that applicants interviewed will gain employment with Invesco at that time.
To apply through the Disability Confident Scheme, you’ll need to firstly ensure you have applied for the role via our external careers page. Following this, you’ll need to email us at confirming your wish to opt-in, alongside your contact details and the title of the role you wish to apply for.
Full Time / Part Time
Part time
Worker Type
Employee
Job Exempt (Yes / No)
No
Workplace Model
At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.
If this sounds like you, we’d love to hear from you! We want all of our candidates to shine during the application and selection process, so if you need any adjustments to be made, please send an e-mail to emea- Please include your name, the job you are interested in, and the type of adjustment you need (for example; breaks during your interview, remote interviews, additional time for assessments or other required adjustments)
We promote a working environment that welcomes everyone and creates inclusive teams, celebrates difference and encourages everyone to be themselves at work.
Our commitment to the community and environmental, social and governance investing:
We partner with charitable organisations globally to make an impact in the communities where we live and work. Our people are encouraged to support the charities they feel most passionate about. We are also committed to environmental, social and governance (ESG) investing. We serve our clients in this space as a trusted partner both on specific responsible investment product strategies as well as part of our commitment to deliver a superior investment experience.
Recruitment Agencies:
Invesco has an in-house recruitment team, which focuses on sourcing great candidates directly. Invesco will not accept unsolicited resumes from agency or search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired. When we do use agencies, we have a PSL in place, so please do not contact hiring managers directly.
Regulatory:
This position may fall in-scope of one or multiple regimes/directives.
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PA UK Distribution - Part Time employer: OppenheimerFunds Distributor, Inc
Contact Detail:
OppenheimerFunds Distributor, Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA UK Distribution - Part Time
✨Tip Number 1
Familiarise yourself with Salesforce, as managing and maintaining records is a key part of the role. Consider taking an online course or watching tutorials to boost your confidence in using this platform.
✨Tip Number 2
Highlight your experience in managing multiple stakeholders effectively. Prepare examples from your past roles where you successfully coordinated between different teams or individuals, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 3
Showcase your organisational skills by discussing any previous experiences where you managed travel arrangements or events. Be ready to explain how you ensured everything ran smoothly and on time.
✨Tip Number 4
Emphasise your adaptability and proactive approach. Think of instances where you anticipated needs before they arose and took initiative to solve problems, as this aligns perfectly with what we’re looking for in a candidate.
We think you need these skills to ace PA UK Distribution - Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support roles, particularly in fast-paced environments. Emphasise your organisational skills and any experience with diary management, travel booking, and expense management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to handle sensitive information. Mention specific examples of how you've successfully supported senior leadership in previous roles.
Highlight Relevant Skills: In your application, clearly outline your skills in tools like Salesforce, PowerPoint, and Excel. Mention your attention to detail and ability to manage multiple stakeholders effectively.
Showcase Flexibility and Teamwork: Since this role involves shared responsibilities with other assistants, highlight your ability to work collaboratively and adapt to changing needs. Provide examples of how you've successfully worked in a team setting.
How to prepare for a job interview at OppenheimerFunds Distributor, Inc
✨Showcase Your Organisational Skills
As a PA, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised schedules, managed emails, or coordinated events in previous roles. This will demonstrate your capability to handle the demands of the position.
✨Demonstrate Discretion and Diplomacy
Given the sensitive nature of the information you'll be handling, it's important to convey your understanding of confidentiality. Share experiences where you had to manage confidential information and how you approached those situations with discretion.
✨Familiarise Yourself with Salesforce
Since maintaining Salesforce records is part of the role, it would be beneficial to brush up on your knowledge of the platform. If you're not already familiar, consider doing some quick online research or tutorials to understand its basic functionalities.
✨Prepare for Team Collaboration
This role involves working closely with other assistants. Be ready to discuss your experience in team settings, how you handle shared responsibilities, and your approach to ensuring seamless coverage for leadership. Highlight any past experiences that showcase your teamwork skills.
