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For Companies At a Glance
- Tasks: Manage schedules, travel, and communications for a high-profile individual.
- Company: Join a dynamic Single Family Office in London, supporting elite clients.
- Benefits: Enjoy a competitive salary, potential for international travel, and growth opportunities.
- Why this job: Work closely with high-net-worth individuals and advance to a Chief of Staff role.
- Qualifications: Bachelor's degree and 5+ years as a Personal or Executive Assistant required.
- Other info: Self-employed position with flexible hours and a collaborative environment.
The predicted salary is between 60000 - 100000 £ per year.
The Oplu team is seeking a dedicated and experienced Personal Assistant to support the Founder and Principal of a Single-Family Office in managing both personal and executive affairs. This dynamic role, primarily based in London, includes a mix of administrative support and high-level executive assistance, with some flexibility for international travel. For the right candidate, this role offers a unique opportunity to work closely with high-net-worth individuals, with the potential to advance to a Chief of Staff position.
Job Overview:
As the Personal Assistant to the Founder and Principal, you will play a pivotal role in ensuring the smooth and efficient running of personal and professional schedules. This position requires exceptional organisational skills, discretion, and the ability to handle a broad range of tasks. You will act as the primary point of contact for the Family Office, managing complex schedules, travel arrangements, and stakeholder relations. A robust, adaptable approach and a passion for delivering exceptional support are key.
Key Responsibilities:
- Calendar Management: Coordinate and maintain a complex schedule, including meetings, appointments, and personal commitments.
- Executive Support: Act as the gatekeeper for the Family Office, handling all communication professionally and discreetly.
- Continuous Availability: Be accessible around the clock to assist the Family Office, including occasional out-of-hours support.
- Travel Arrangements: Organise domestic and international travel, managing all logistics for seamless experiences.
- Stakeholder Relations: Build and nurture strong relationships with family members, business associates, and other key contacts.
- Confidentiality & Problem Solving: Handle sensitive information with the utmost discretion and resolve any issues proactively.
- Document Management: Draft and proofread reports, emails, and other correspondence as required.
- Event Coordination: Plan and execute personal events and engagements.
Requirements:
- Bachelor's degree or higher from an accredited institution
- Minimum 5 years' experience as a Personal or Executive Assistant, supporting UHNW individuals and/or successful founders
- Strong organisational, time-management, and interpersonal skills
- Proficiency with Apple (MacBook, iPhone, iPad), MS Office Suite, and calendar management tools
- Adaptability and discretion in handling confidential information
This self-employed position provides a competitive salary and opportunities for growth and development within a supportive and collaborative work environment. More details of this exciting and confidential position will be discussed upon successful application.
Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.
PA to the Founder and Principal of Single Family Office employer: Oplu (formerly Chace People)
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to the Founder and Principal of Single Family Office
✨Tip Number 1
Network with professionals in the finance and family office sectors. Attend industry events or join relevant online forums to connect with individuals who may have insights or connections that could help you land this role.
✨Tip Number 2
Research the specific needs and preferences of high-net-worth individuals. Understanding their lifestyle and expectations can give you an edge in demonstrating your suitability for the role during interviews.
✨Tip Number 3
Prepare to discuss your experience with calendar management and travel arrangements in detail. Be ready to provide examples of how you've successfully handled complex schedules and logistics in previous roles.
✨Tip Number 4
Showcase your adaptability and discretion in handling sensitive information. Be prepared to share scenarios where you've maintained confidentiality and resolved issues proactively, as these qualities are crucial for this position.
We think you need these skills to ace PA to the Founder and Principal of Single Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal or Executive Assistant, especially any work with ultra-high-net-worth individuals. Use specific examples to demonstrate your organisational and time-management skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Emphasise your adaptability, discretion, and ability to manage complex schedules and travel arrangements.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Apple products and MS Office Suite, as well as your experience in document management and stakeholder relations. These are crucial for the role.
Showcase Problem-Solving Abilities: Provide examples in your application of how you've handled sensitive information and resolved issues proactively in previous roles. This will demonstrate your capability to manage the responsibilities of the position effectively.
How to prepare for a job interview at Oplu (formerly Chace People)
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised calendars and handled multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion and professionalism, especially when dealing with high-net-worth individuals.
✨Highlight Your Adaptability
The job may require flexibility and the ability to adapt to changing circumstances. Discuss instances where you've had to adjust plans or priorities quickly, showcasing your problem-solving skills and resilience.
✨Prepare for Travel Logistics Questions
Since the role includes organising domestic and international travel, be ready to answer questions about your experience with travel arrangements. Provide examples of how you've managed logistics effectively to ensure seamless travel experiences.
