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- Tasks: Support the Founder with scheduling, travel, and communication in a dynamic environment.
- Company: Join Oplu, a prestigious Single Family Office in London, working with high-net-worth individuals.
- Benefits: Enjoy a competitive salary, potential for international travel, and opportunities for career advancement.
- Why this job: Be part of an elite team, gain unique insights, and develop your skills in a supportive setting.
- Qualifications: Bachelor's degree and 5+ years as a Personal or Executive Assistant required.
- Other info: This is a self-employed role with flexible hours and a chance to grow into a Chief of Staff position.
The predicted salary is between 60000 - 100000 £ per year.
The Oplu team is seeking a dedicated and experienced Personal Assistant to support the Founder and Principal of a Single-Family Office in managing both personal and executive affairs. This dynamic role, primarily based in London, includes a mix of administrative support and high-level executive assistance, with some flexibility for international travel. For the right candidate, this role offers a unique opportunity to work closely with high-net-worth individuals, with the potential to advance to a Chief of Staff position.
As the Personal Assistant to the Founder and Principal, you will play a pivotal role in ensuring the smooth and efficient running of personal and professional schedules. This position requires exceptional organisational skills, discretion, and the ability to handle a broad range of tasks. You will act as the primary point of contact for the Family Office, managing complex schedules, travel arrangements, and stakeholder relations. A robust, adaptable approach and a passion for delivering exceptional support are key.
Key Responsibilities:- Calendar Management: Coordinate and maintain a complex schedule, including meetings, appointments, and personal commitments.
- Executive Support: Act as the gatekeeper for the Family Office, handling all communication professionally and discreetly.
- Continuous Availability: Be accessible around the clock to assist the Family Office, including occasional out-of-hours support.
- Travel Arrangements: Organise domestic and international travel, managing all logistics for seamless experiences.
- Stakeholder Relations: Build and nurture strong relationships with family members, business associates, and other key contacts.
- Confidentiality & Problem Solving: Handle sensitive information with the utmost discretion and resolve any issues proactively.
- Document Management: Draft and proofread reports, emails, and other correspondence as required.
- Event Coordination: Plan and execute personal events and engagements.
- Bachelor's degree or higher from an accredited institution.
- Minimum 5 years' experience as a Personal or Executive Assistant, supporting UHNW individuals and/or successful founders.
- Strong organisational, time-management, and interpersonal skills.
- Proficiency with Apple (MacBook, iPhone, iPad), MS Office Suite, and calendar management tools.
- Adaptability and discretion in handling confidential information.
This self-employed position provides a competitive salary and opportunities for growth and development within a supportive and collaborative work environment. More details of this exciting and confidential position will be discussed upon successful application.
Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to the Founder and Principal of Single Family Office
✨Tip Number 1
Network with professionals in the finance and family office sectors. Attend industry events or join relevant online forums to connect with individuals who may have insights or referrals for this role.
✨Tip Number 2
Research the specific needs and preferences of high-net-worth individuals. Understanding their lifestyle and expectations can help you tailor your approach during interviews and discussions.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or travel itinerary for a hypothetical scenario. This will showcase your ability to manage complex schedules effectively.
✨Tip Number 4
Familiarise yourself with the tools and software commonly used in personal assistance roles, especially those related to Apple products and calendar management. Being proficient can set you apart from other candidates.
We think you need these skills to ace PA to the Founder and Principal of Single Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal or Executive Assistant, especially any work with ultra-high-net-worth individuals. Emphasise your organisational skills and adaptability.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Mention specific experiences that demonstrate your ability to manage complex schedules and handle confidential information.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Apple products and MS Office Suite, as well as your time-management and interpersonal skills. These are crucial for the role.
Showcase Discretion and Problem-Solving: Provide examples in your application that illustrate your ability to handle sensitive information discreetly and resolve issues proactively. This will show you understand the importance of confidentiality in this position.
How to prepare for a job interview at Oplu (formerly Chace People)
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised calendars and handled multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information with care. During the interview, highlight instances where you've maintained confidentiality and acted professionally, especially when dealing with high-net-worth individuals.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to resolve issues quickly or adapt to unexpected changes, and be ready to explain your thought process and actions.
✨Familiarise Yourself with the Company Culture
Research the Single Family Office and its founder. Understanding their values and operations will help you tailor your responses and demonstrate your genuine interest in the role and the organisation.
