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- Tasks: Support high-net-worth individuals with personal and corporate affairs, managing schedules and tasks.
- Company: Join Oplu, a prestigious private single-family office in Central London.
- Benefits: Enjoy a competitive salary, dynamic work environment, and opportunities for personal growth.
- Why this job: Be part of an elite team, enhancing your skills while working closely with influential leaders.
- Qualifications: 5+ years experience, excellent organisational skills, and a professional attitude required.
- Other info: On-site role with a hands-on approach; flexibility and discretion are key.
The predicted salary is between 60000 - 65000 £ per year.
The Oplu team is seeking an accomplished and experienced Executive Personal Assistant to support multiple Principals in a private single-family office. This role offers variety and is ideal for a smart, dynamic, and self-motivated individual with a background in working with high-net-worth individuals and families.
As the Executive Personal Assistant, you will work directly with the Principals, managing both personal and some corporate affairs. This position requires a high level of professionalism, discretion, and organisational skills, ensuring that all tasks are handled efficiently and to the highest standard.
Key Responsibilities:- Manage principals' diaries, including scheduling, appointments, and complex bookings.
- Create and maintain databases, inventory lists, and other administrative systems.
- Conduct research, gather information, and negotiate as needed.
- Oversee household staff, including handymen and drivers, and coordinate with office staff to ensure smooth operations.
- Manage online transactions, reservations, and event planning.
- Run errands, including shopping, laundry, collections, returns, and sourcing gifts.
- Handle corporate tasks when required, maintaining accurate files and records.
- Be flexible to travel and perform additional tasks as requested by the Principals.
- Ideally you will come with at least 5 years of experience in a similar role, preferably working with HNW individuals or families.
- Highly organised with great attention to detail.
- Professional, responsible, trustworthy, and discreet.
- Flexible with a positive, can-do attitude.
- Excellent time-management skills and ability to manage multiple tasks simultaneously.
- Strong communication and interpersonal skills.
- Tech-savvy, with proficiency in Mac, Windows, and MS Office.
- Able to work on your own initiative and handle confidential information.
- A driving license is preferred.
The position is based on-site at the Family Office in Central London. The role demands a hands-on approach, with no task being too large, or too small.
PA / Executive Assistant employer: Oplu (formerly Chace People)
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Executive Assistant
✨Tip Number 1
Network with professionals in the private family office sector. Attend industry events or join relevant online forums to connect with individuals who may have insights or referrals for this type of role.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or task list that showcases your ability to manage multiple priorities effectively. This can be a great conversation starter during interviews.
✨Tip Number 3
Familiarise yourself with the specific needs and expectations of high-net-worth individuals. Research common challenges they face and think about how you can address these in your discussions with potential employers.
✨Tip Number 4
Highlight your tech-savviness by being prepared to discuss the software and tools you are proficient in. Consider creating a portfolio that includes examples of databases or systems you've managed in previous roles.
We think you need these skills to ace PA / Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported high-net-worth individuals or families. Emphasise your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the specific needs of a private single-family office. Mention your discretion, professionalism, and any relevant experiences that demonstrate your capability.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as time management, communication, and tech-savviness. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Oplu (formerly Chace People)
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your ability to manage multiple tasks and maintain a high level of organisation is crucial. Prepare examples from your past experience where you successfully managed complex schedules or coordinated events, highlighting your attention to detail.
✨Demonstrate Discretion and Professionalism
Working with high-net-worth individuals requires a strong sense of discretion. Be ready to discuss how you've handled sensitive information in previous roles and emphasise your commitment to maintaining confidentiality.
✨Highlight Your Tech Savviness
Since the role demands proficiency in various software and systems, be prepared to discuss your experience with Mac, Windows, and MS Office. Mention any specific tools or applications you've used that could benefit the Principals' operations.
✨Exude a Positive, Can-Do Attitude
The ideal candidate for this position should be flexible and proactive. During the interview, convey your enthusiasm for taking on diverse tasks and your willingness to go the extra mile to support the Principals, showcasing your adaptability.
